11_Accounts Payable / Accounts Receivable Specialists

Description

Accounts Payable / Accounts Receivable Specialists

About the role

We are hiring Accounts Payable / Accounts Receivable specialists to work 100% remotely from Mexico for small and mid-sized companies in the U.S., mainly construction, distribution, manufacturing and professional services.

What you will do

Accounts payable

• Receive, code and enter vendor bills; match them to purchase orders and receipts.
• Prepare weekly payment runs (ACH and checks) for approval.
• Reconcile vendor statements and resolve discrepancies by email or phone.
• Collect W-9s and keep vendor records current for 1099 reporting.

Accounts receivable

• Create and send customer invoices, including progress billing where needed.
• Apply customer payments and keep the aging report clean.
• Follow up on overdue invoices by email and phone in English.
• Support month-end close with AP/AR reconciliations for the bookkeeper or controller.

What you bring

Must have

• 2+ years in accounts payable and/or receivable.
• Hands-on QuickBooks Online or Desktop experience.
• Intermediate English (B1+) for vendor and customer emails and calls.
• Solid Excel: lookups, pivot tables, reconciliations.
• Accuracy with numbers and a habit of documenting what you did.

Nice to have

• Experience with U.S. companies or U.S. accounting (ACH, 1099s, sales tax).
• Bill.com, Ramp, Sage, NetSuite or similar tools.
• Construction billing experience: progress billing, retainage, lien waivers.

Requirements

Mandatory Requirements:

• Minimum 2 years of experience in Accounts Payable (AP) and/or Accounts Receivable (AR).
• Hands-on experience with QuickBooks Online or Desktop.
• Intermediate English (B1+) for professional emails and phone calls.
• Strong Excel skills: lookups, pivot tables, and reconciliations.
• Knowledge of invoice processing, vendor payments, billing, payment application, and collections.
• Ability to work remotely from Mexico, Monday to Friday, 8:00 a.m. to 5:00 p.m. U.S. Central Time.
• Ability to work as an independent contractor and issue CFDI invoices (RFC).
• Experience with U.S. companies and U.S. accounting practices (ACH, W-9, 1099).
• Experience with Bill.com, Ramp, Sage, or NetSuite.
• Construction industry or progress billing experience.
• Degree or studies in Accounting or Finance.

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