Accounting Specialist
Accounting Specialist We are seeking a detail-oriented and proactive Accounting Specialist to join our dynamic finance and accounting team. The successful candidate will be responsible for supporting various accounting functions, including payroll, timekeeping, billing, accounts payable/receivable, and financial reporting. This role is crucial for maintaining the accuracy and integrity of financial records and ensuring compliance with company policies and relevant regulations. Job Responsibilities: This position will be responsible for the following activities and functions in the Finance and Accounting Department: Financial Reporting: · Support the Periodic/Monthly/Quarterly/Annual Financial Reports – Preparation (Day-to-Day and separate from interpretation and strategy) · Support the Quarterly Jurisdictional Reports – Sales & Use, Property Tax, other Statutory filing requirements etc. · Responsible for 1099 Reporting · Support Project and Program Management reporting Invoicing/Accounts Receivable: · Periodic/Weekly/Monthly/Milestone/Deliverable Invoicing · Reconciliation of receipts and payment application to AR in accounting and following up on variances until resolved · Periodic monitoring of outstanding receivables and maintenance of past due. Once per 15 days minimum. · Ensuring all customers where ACH/Wire is available are set up for direct pay. Monitoring and depositing checks as necessary. Accounts Payable: · Routine review and retrieval/import of subcontractor timesheets for labor accrual reconciliation · Routine review and retrieval of employee and subcontractor expense reports · Process employee expense reimbursements · Tracking, saving, and reconciling subcontractor invoices to timesheets and G/L accounts · Creating and maintaining new vendors in accounting system and bank payment system · Tracking, saving and reconciling Vendor invoices · Weekly generation of A/P Selection report · Weekly generation of ACH/Wire/Check Disbursements · Routine Maintenance of Vendor/Subcontractor profiles and on-boarding support · Assistance with 1099 reconciliation/W9 collections/filings · Fielding payment inquiries and providing resolution as necessary Timekeeping / Payroll: · New employee set up in PEO/Payroll system · Timesheet/Labor Imports and reconciliation · Support new project onboarding and set up in the Accounting System · Create project assignments for timekeeping and initial timekeeping budgets · Payroll Submittal/Reconciliation · Vendor/sub-contract management expertise · Year End Purges and other YE processing reports as well as W2 administration
Requirements
Experience Requirements: · At least of 2 years of Accounting experience preferred · Project Based Accounting experience and thorough knowledge · Federal Contracting/DCCA compliance is highly desired · Experience in services/staffing industry is a plus · Preparation of financial reports (periodic, monthly, quarterly, annual) · Accounts Payable/Receivable management expertise · Accounts Reconciliation skills · Payroll and Timekeeping experience · Vendor/sub-contract management expertise · Strong written, oral, and presentation skills · Customer Service oriented · Detail oriented and focus on compliance, best practices, and continuous improvement Technologies and Tools: · Unanet/Procas/Deltek or other Gov’t Contractor tailored Project based accounting software strongly preferred. · Paychex or similar payroll/PEO platform experience · Extremely proficient with MS Excel (Pivot Tables, Macros, etc.) · Expensify experience is plus · Experience with Microsoft 365/SharePoint online/OneDrive · Extremely proficient with MS Word, PowerPoint · Extremely proficient with DocuSign and Adobe DC Pro is preferred Education: Bachelor’s degree in Accounting, Finance or Business Administration required. Location: Remote; Resident in Fort Lauderdale area preferr