Accounts Payable Specialist job at AccruePartners in Charlotte, NC, Concord, NC

AP Specialist Location: Concord, North Carolina; Charlotte, North Carolina Work Arrangement: Hybrid Employment Type: Full-Time, Direct Hire Schedule: Tuesday–Thursday in office; Monday and Friday remote THE TEAM YOU WILL BE JOINING Private equity-backed residential services company with 27 branches across 13 states, planning to grow from roughly $50M to $250M in revenue over the next five years Lean, newly forming in-house Accounting team based at the company’s future national headquarters in Concord, NC Works closely with the Controller and accounting team on day-to-day payables operations Supports a growing network of branches and field operations across multiple states Entrepreneurial environment where processes and tools are actively being improved Culture focused on service, humility, teamwork, and accountability WHAT THEY OFFER YOU Opportunity to help build and standardize the accounts payable process as accounting moves in-house Full-cycle AP responsibility, including invoice review, vendor management, and accurate transaction processing Exposure to a NetSuite ERP implementation and the rollout of AP automation tools Involvement in consolidating purchasing, travel and expense, and fuel cards onto a single spend-management platform Opportunity to help document procedures and improve controls across a multi-entity organization Room to grow alongside a business planning significant expansion through new markets and acquisitions Hybrid schedule, with Tuesday through Thursday in office and Monday and Friday remote WHAT YOU WILL DO Process a high volume of PO and non-PO invoices across multiple legal entities and branch locations Review, code, and match invoices to the correct entity, branch, and general ledger account Manage invoices from key vendor categories, including service products and supplies, fleet and vehicle maintenance, fuel, facilities, and utilities Prepare and process weekly payment runs, including checks, ACH, and wire transfers Set up and maintain vendor records, including W-9 collection and onboarding for new vendors as branches open and acquisitions close Reconcile vendor statements and research and resolve invoice discrepancies, duplicate payments, and past-due balances Support reconciliation of company credit cards, fuel cards, and employee expense reports Serve as the point of contact for branch managers and office staff on AP questions, invoice approvals, and coding Support month-end close, including AP accruals, aging review, and reconciliation of AP to the general ledger Maintain 1099 records and support year-end processing and audit requests Help document AP procedures and support the transition to NetSuite and new automation and spend-management tools WHY THIS ROLE IS IMPORTANT Ensures vendor invoices and payments are processed accurately and on time across a growing network of branches and legal entities Manages both PO and non-PO invoice activity while maintaining compliance with company accounting policies and approval workflows Supports the full accounts payable cycle, including weekly payment runs, ACH and wire activity, vendor maintenance, reconciliations, and month-end Provides support for 1099 maintenance, year-end processing, and audit requests Plays a key role in bringing AP in-house and building a scalable process that can absorb new branches and acquisitions Requires someone who can work independently, manage a high volume of activity, and prioritize effectively THE BACKGROUND THAT FITS 5+ years of hands-on accounts payable processing experience Strong experience with 3-way matching and PO invoice processing Experience processing non-PO invoices and supporting multiple entities, locations, or companies Hands-on experience with check runs, ACH payments, and wire transfers Strong vendor account management and statement reconciliation experience Understanding of basic accounting principles and month-end processes Strong analytical skills with the ability to research and resolve invoice or vendor discrepancies Comfortable communicating with vendors, branch managers, and field office staff Intermediate proficiency with Microsoft Excel, Word, Outlook, and Teams Bachelor’s degree in Accounting, Finance, Business, or a related field preferred Experience with NetSuite, QuickBooks, Bill.com, or similar AP platforms is a plus Experience with corporate card, fuel card, or expense management platforms is a plus Knowledge of sales and use tax regulations is a plus Ability to work independently, stay organized, and effectively manage competing priorities #LI-IK1 #LI-HYBRID Apply To This Job