Admin and Operations Coordinator
Benefits:
- Full Remote work
- Health insurance
- Paid time off
Admin & Operations Associate
Remote | Full-Time We are an established international manufacturing and distribution company looking for a responsible, organized, and detail-oriented Administrative & Operations Associate to join our growing team. This role will support customer orders, documentation, inventory, deliveries, and general administrative needs. A key part of the position is maintaining accurate records and making sure tasks are followed through from start to finish. Responsibilities- Maintain accurate and organized company records, files, and business documents
- Keep customer, vendor, order, and inventory information up to date
- Process customer purchase orders and maintain sales order records
- Prepare quotations, order confirmations, invoices, and other business documents
- Maintain spreadsheets, reports, and internal trackers
- Track open orders, pending documents, and items requiring follow-up
- Assist with customer and vendor setup, credit applications, W-9s, and other documentation
- Coordinate customer orders from order entry through delivery
- Monitor inventory and incoming shipments
- Coordinate with warehouses, trucking companies, freight forwarders, and other service providers
- Communicate with customers regarding orders, availability, and delivery updates
- Coordinate with our overseas team regarding orders, inventory, and shipments
- Support management with general administrative and operational tasks
- Help maintain and improve internal processes and procedures
- 2+ years of administrative or operations experience preferred
- Excellent organizational and communication skills
- Strong attention to detail and follow-up
- Proficient in Excel, Outlook, and Teams
- ERP experience is a plus
- Self-motivated and able to work independently
This is a remote position.
Compensation: $60,000.00 - $70,000.00 per year2+ years administrative or operations experience preferred; proficiency in Excel, Outlook, Teams; ERP experience a plus; strong organizational and communication skills; self-motivated and able to work independently.
Key Responsibilities
- maintaining records
- processing orders
- coordinating deliveries
Skills & Tools
Microsoft Excel, Microsoft Outlook, Microsoft Teams, ERP
Job Details
- Category: Administrative & Clerical Support
- Seniority: Entry Level
- Commitment: Full Time
- Workplace: Remote — United States
- Salary: USD 60,000 – 70,000 / year
- Languages: English
Benefits
- Generous paid time off
About Gold Sun Chemicals
An established international manufacturing and distribution company. — Industry: Manufacturing