Admin Support 3, OCA (Remote)

Job Summary:Provides administrative support to the Office of College Advancement.This position is responsible for performing highly confidential data entry, handling admissions-related phone calls, preparing reports, preparing and proofing original correspondence, performing basic accounting functions, assisting with on-boarding new hires and conducting moderately complex research.Minimum Qualifications:H.S.Diploma or equivalent and 4 years experience or a combination of experience and education sufficient to successfully perform the essential duties of the job.Hiring Range:$44,213-$55,267 Preferred Qualifications:- Experience with taking meeting minutes, scheduling meetings, performing data entry and creating reports Or willingness to learn- Demonstrated experience in event planning and project management Or willingness to learn- Demonstrated knowledge in creating surveys, online forms, purchase orders and budget transfers Or willingness to learn Job Specific Task List:Provides administrative support by assisting with the onboarding of new team members, processing personnel transactions (EPAFs), scheduling meetings (Zoom or in-person), webinars, performing data entry and creating reports; submits work orders and system access requests; attends meetings and participates as a scribe - (Essential) Maintains divisions' invoices, purchase orders, requisitions, professional development travel and training arrangements; prepares budgets; purchases office supplies; handles HACC Foundation monthly budget transfers; process OCA and HACC Foundation mail - (Essential) Assists with admissions-related paperwork for future students; handles large volume of incoming admissions-related calls daily - (Essential) Plans OCA team retreats, weekly team meetings; updates OCA team guide - (Essential) Manages SendOutCards program; manages ReleaseForm email account; records and processes story bank submissions - (Essential) Creates and manages Cognito forms for the division; processes name badge requests for the College; creates and manages Google sites - (Essential) Prepares, processes and maintains organization and confidentiality of electronic and paper records and documents; utilizes online tools and electronic forms to facilitate work-flow processes; generates reports for the division.- (Essential) Assists with tasks from the executive assistant, department annual calendars, tuition giveaways, Alumni Association - (Essential) Handles HACC Foundation-related projects - (Essential) Monitor internal workflows and recommend and implement process improvements - (Essential) Create and review internal and external communications to ensure clarity and consistency - (Essential) Update administrative policies and procedures in collaboration with leadership - (Essential) Manages the HACC Foundation portal - (Essential) Handles the logistics for all HACC Foundation Board and committee meetings - (Essential) Implements HACC Foundation annual calendar and checklists - (Essential) Handles other duties as assigned - (Standard) Job Type:Full Time 12 Month If part time, hours per week:N/A. Experience: 3 years required