Administrative Assistant

Company Description

HausWorks supports property owners, managers, and real estate professionals in navigating New York City’s complex regulatory environment. The company focuses on building operations that are compliant with local rules and standards, while helping clients improve efficiency and long-term performance. Team members contribute to ensuring that buildings are safe, well-managed, and prepared for future regulatory changes. Working at HausWorks NYC offers exposure to the real estate and property management sectors, along with opportunities to learn about NYC regulations and building operations. Role Description The Administrative Assistant is a part-time, remote position. The Administrative Assistant supports the Senior Project Manager by scheduling meetings, maintaining calendars, organizing files, and preparing basic documents and reports. Additional responsibilities may include data entry, tracking project-related information, coordinating with clients and vendors, and assisting with internal communications. The role requires consistent attention to detail, timely follow-up, and a professional demeanor.

Qualifications

Strong administrative assistance and clerical skills, including filing, data entry, document preparation, and office organization. Professional phone etiquette and clear, courteous communication skills for interacting with clients, vendors, and internal teams. Experience providing executive administrative assistance, such as calendar management, meeting coordination, and travel or logistics support. Ability to prioritize tasks, manage time effectively, and work independently in a fast-paced, on-site environment. Proficiency with common office software (Google Workspace and Trello) and comfort learning new tools and systems. High level of reliability, discretion, and respect for confidential information. Prior experience in real estate, property management, or a professional services environment is a plus. High school diploma or equivalent required; additional coursework or degree in business, administration, or a related field is beneficial.