Administrative Assistant
Job Summary
XstremeMD is seeking a detail-oriented, organized, and dependable Administrative Assistant to join our Finance Department. This full-time position will primarily support billing and accounting operations through manual data entry, maintaining accurate financial records, processing invoices, and communicating with vendors to obtain information and resolve outstanding items.
The ideal candidate will have previous experience in billing, accounting, accounts payable, or administrative support, along with strong data entry skills and proficiency in Microsoft Excel. We are looking for someone who is comfortable working with computer systems, managing repetitive tasks, and maintaining a high level of accuracy and attention to detail.
This is a fully remote position following the completion of required in-office, paid training, preferably during the second week of November.
Duties and Responsibilities
- Perform manual data entry of invoices, billing information, vendor details, and other financial records into company systems.
- Review entered information for accuracy, completeness, and consistency.
- Assist with billing and routine accounting-related administrative tasks.
- Communicate with vendors via email and phone to request information, follow up on outstanding items, and obtain missing documentation.
- Track and maintain records of vendor communications and follow-up activities.
- Organize and maintain electronic files, spreadsheets, and financial documentation.
- Utilize Microsoft Excel to maintain, update, and review financial data.
- Identify discrepancies or missing information and communicate concerns to the appropriate team members.
- Ensure assigned tasks and vendor follow-ups are completed accurately and in a timely manner.
- Maintain confidentiality of company and financial information.
- Perform other administrative duties as assigned.
Qualifications and Requirements
- High school diploma or equivalent required.
- Previous experience in billing, accounting, accounts payable, or a related administrative position strongly preferred.
- Strong data entry skills with a proven ability to maintain accuracy.
- Proficiency in Microsoft Office, particularly Excel and Outlook.
- Strong computer skills and the ability to navigate multiple systems.
- Excellent attention to detail and organizational skills.
- Comfortable performing repetitive, high-volume data entry.
- Strong written and verbal communication skills.
- Ability to communicate professionally with vendors and internal team members.
- Ability to work independently, prioritize responsibilities, and meet deadlines.
- Reliable internet connection and a suitable home workspace.
- Ability to attend required in-office training prior to transitioning to the remote work arrangement.
Compensation and Employment Details
- Pay: $15.00–$16.00 per hour, based on experience.
- Hours: 40 hours per week.
- Employment Type: Full-Time.
- Work Arrangement: Fully remote following required in-office training.
- Benefits: Benefits offered as part of the full-time employment package.
- Training: Paid, in-office training, preferably during the second week of November.
About XstremeMD
XstremeMD provides healthcare solutions and medical support services to businesses and organizations across a variety of industries. Our team is committed to delivering dependable, high-quality service while supporting the needs of our clients and employees.
Join Our Team!
If you have experience in billing or accounting, enjoy working with numbers and financial records, and take pride in producing accurate, organized work, we encourage you to apply!
Join XstremeMD and become part of a team where your attention to detail, reliability, and administrative skills make a difference.
Work Location: Remote (in-office attendance required for paid training).
High school diploma or equivalent required; previous billing/accounting/administrative experience strongly preferred; strong data entry skills; proficiency in Microsoft Office (Excel, Outlook); reliable internet and home workspace; must attend paid in-office training.
Key Responsibilities
- performing data entry
- processing invoices
- communicating with vendors
Skills & Tools
Microsoft Excel, Microsoft Outlook, Microsoft Office
Job Details
- Category: Administrative & Clerical Support
- Seniority: Entry Level
- Commitment: Full Time
- Workplace: Remote — United States
- Salary: USD 31,200 – 33,280 / year
- Languages: English
About XstremeMD
A healthcare solutions provider offering medical support services to businesses and organizations. — Industry: Healthcare