Administrative Coordinator

Benefits:

• 401(k) matching
• Wellness resources

Health Access Solutions is built around a simple idea: people deserve real access to health care. We're a lean, remote team that moves quickly, cares deeply about the people we serve, and believes good work starts with good people. We're on a quest to change how people experience health care, and that takes a team willing to bring their best, stay curious, and support each other along the way. We're looking for an Administrative Coordinator to join our team. You'll be reporting to the Director of People & Communications, whose work spans plenty of things, and some that don't fit neatly into boxes. The other side of the role supports our Accounting Office, where the work looks a little different: more defined processes, clearer steps, less improvising. We need someone who can move comfortably between both, bringing structure where it's needed and flexibility where it isn't. This role is a great fit for someone who's organized, adaptable, and genuinely enjoys helping things run smoothly behind the scenes. Because this role touches sensitive personnel and financial information, we're looking for someone with real discretion and good judgment. But just as important, we want someone who brings a warm, friendly presence to the people they interact with, whether that's a new hire getting their first offer letter or someone on the phone helping with an accounting request. There's real room to grow here too. As you settle in and build trust, we're excited to expand your responsibilities over time. Ready to join the quest? If this sounds like you, we'd love to hear from you. What you'll be doing Supporting our People & Communications team

• Helping with hiring from start to finish: posting open roles, scheduling interviews, sending offer letters, and handling new hire paperwork
• Keeping our applicant tracking system (ATS) and candidate records organized and up to date
• Helping maintain accurate personnel records
• Providing general administrative support wherever it's needed

Supporting our Accounting Office

• Assisting with bookkeeping tasks and accounts payable functions, including vendor setup, processing payments to members and providers, and managing credit card receipts

What we're looking for

• Someone with discretion. You'll regularly be trusted with sensitive personnel and financial information, so confidentiality and good judgment matter a lot here.
• A friendly voice. Whether it's over the phone or on a Teams call, we want someone who makes people feel comfortable and taken care of.
• Flexibility. Priorities will shift as needs come up, and we need someone who can roll with that easily.
• An eye for detail. Especially when it comes to paperwork, records, and financial information.
• Comfortable with everyday tech. You've used tools like Microsoft Outlook, Word, and Excel before, and you pick up new systems quickly (we'll train you on our specific tools, like our ATS and Bill.com).
• Some exposure to office administration or bookkeeping is a plus, but not required. We're more interested in your judgment, reliability, and willingness to learn than a specific resume line.
• Easy to work with
• Comfortable on the phone, including when collecting sensitive information

A note on our remote setupThis role is 100% remote, but because you'll regularly handle sensitive personnel and financial information, we ask that you work set hours (rather than a fully flexible schedule) and have a private workspace where sensitive calls and information stay confidential, not a shared or public space. What we offer: 

• Salary range: $60,000 – $65,000 
• 20 days PTO annually 
• Full benefits package including health, life, and disability coverage with additional coverage options 
• 401(k) with employer match 
• Home office equipment provided 

Compensation: $60,000.00 - $65,000.00 per year

This is a remote position.

Requires discretion, confidentiality, good judgment, phone communication, flexibility, attention to detail, and comfort with Microsoft Outlook, Word, Excel, ATS, and Bill.com. Administration or bookkeeping experience is preferred but not required.

Key Responsibilities

• supporting hiring
• maintaining records
• processing payments

Skills & Tools

Microsoft Outlook, Microsoft Word, Microsoft Excel, Applicant Tracking System (ATS), Bill.com, Microsoft Teams

Job Details

• Category: Administrative & Clerical Support
• Seniority: No Prior Experience Required
• Commitment: Full Time
• Workplace: Remote — United States
• Salary: USD 60,000 – 65,000 / year
• Languages: English

Benefits

• 401k matching
• Generous paid time off
• Retirement plan

About Health Access Solutions

A remote healthcare organization working to improve people's access to and experience of healthcare. — Industry: Healthcare