Assistant Controller

• Own the monthly close calendar for all managed entities, assign close tasks, track progress, and ensure deliverables are completed on schedule.
• Review and approve month-end journal entries, account reconciliations, and close workbooks prepared by the Senior Accountant and staff.
• Deliver monthly and annual financial statements and departmental reports to the Controller and CFO, and lead the preparation of forecasts and budgets.
• Review the monthly cost analysis and variance explanations and present material findings and recommendations to Finance leadership.
• Oversee intercompany accounting and consolidation across entities, including elimination entries and resolution of intercompany differences.
• Develop, document, and enforce accounting policies and month-end close procedures, and recommend improvements to the close process.

• Design, maintain, and monitor internal controls over financial reporting, including segregation of duties, approval workflows, and system access.
• Oversee compliance calendars for federal, state, Puerto Rico, and municipal filings and ensure deadlines are met across entities.
• Review prepaid tax and other prepaid accounts and approve their expense treatment.

• Lead the finance team’s use of Microsoft Copilot, ChatGPT, Claude, and other approved AI tools across close, reconciliations, reporting, and audit support.
• Establish review and validation standards for AI-assisted work so that all outputs are checked against source data before distribution.
• Partner with the Controller and CFO to set priorities for automation within Intuit, Excel, and related financial systems, and oversee implementation.
• Approve and maintain the team’s library of standardized prompts, templates, and documented procedures.
• Use AI-driven analysis of large data sets to identify risks, anomalies, and trends that require management attention.

• Payroll, Treasury and Regulatory Matters
• Review payroll entries and allocations by division and department and approve correcting entries.
• Serve as the firm’s representative with government agencies, including the Puerto Rico Department of Labor, directing the preparation of responses and reporting outcomes to management.
• Leadership and Team Management
• Review the team’s work for accuracy and completeness and provide guidance on complex accounting, coding, and technical questions.
• Ensure recurring processes are documented and cross-trained so that all deliverables can be covered during absences.
• Act as backup for the Controller and take on special projects such as system implementations, entity setups, and financing analysis.
• Qualifications
• Bachelor’s degree in accounting or a closely related field; CPA strongly preferred.
• Eight or more years of progressive accounting experience, including at least two years in a supervisory or review role.
• Deep experience with multi-entity consolidation and intercompany accounting; experience with related-party service companies is preferred.
• Demonstrated experience designing internal controls and coordinating external audits and tax filings.
• Strong knowledge of payroll accounting and payroll tax compliance
• Expert proficiency in QuickBooks/Intuit and advanced Excel, with a track record of improving close processes through automation.
• Clear written and verbal communication in English, including presenting to senior leadership;
• Proven ability to lead a team, manage competing deadlines, and hold others accountable to a fixed close calendar.
• This position is remote.

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