Billing and Collections Coordinator
Overview
Worsek & Vihon LLP is a team of experienced attorneys, singularly focused on real estate tax law. We are a boutique practice that is large enough to handle the most complex assessment issues, yet small enough to offer the dependable, personalized attention our clients deserve. Established in 1983, we are dedicated to minimizing property tax liabilities while providing extraordinary client service. Over the years, we have developed a reputation for successful results through strategic tax portfolio management, well-researched, creative appeal preparation, and aggressive advocacy. The Billing and Coordinator position is critical member of the accounting team. In this role, you will be heavily involved in the daily financial operations for the firm.
Responsibilities
Review and track all client fee contracts Prepare client invoices Monitor and follow-up in the collection process after invoices are sent Review and maintain client account statements, refund reports, and client refund tracking schedules Responsible for data entry of rate protest information into our Access database system and for the creation of related client correspondence Prepare co-counsel payments Cash application of payments received from clients Follow up on outstanding client refund payment Demonstrate and uphold core values of Worsek & Vihon May perform other duties as assigned Education/Experience: High school diploma or GED, required. Minimum of three years of relevant billing, accounts receivable, or bookkeeping experience Prior experience in a law firm or professional services environment, preferred Ability to handle confidential client and financial information with discretion Ability to analyze financial results and explain variances in a clear and concise manner Advanced knowledge in Microsoft Office Suite, particularly with Excel Strong written and verbal skills Ability to work well in a team environment Ability to be open-minded and adaptable to change
Work Environment
Full-time, hybrid position (3 days in-office, 2 days remote per week) Standard business hours (Monday - Friday, 9:00 am – 5:00 pm), with occasional overtime as needed Physical Demands This is primarily a sedentary role. The position requires sitting for extended periods at a desk and workstation throughout the workday. Additional physical demands include: Frequent use of a computer, keyboard, and mouse Occasional standing, walking, bending, or reaching Ability to lift and carry files or office materials up to 10 lbs. occasionally Prolonged periods of reading documents on screen or in print+ Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role. Benefits 401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Health insurance Life insurance On-site gym Paid sick time Paid time off Profit sharing Vision insurance Work from home Work Location: Hybrid remote in Chicago, IL Pay: $55,000.00 - $73,000.00 per year Benefits 401(k) 401(k) matching AD&D insurance Dental insurance Disability insurance Health insurance Life insurance On-site gym Paid sick time Paid time off Profit sharing Vision insurance Work from home Work Location: Hybrid remote in Chicago, IL