Bookkeeper - 100% Remote
About the Role
ProSidian Consulting is seeking a Part-Time (Fractional) Bookkeeper to support its financial operations through journal entries, account reconciliations, and clarification of QuickBooks "Ask My Accountant" items. This remote position may involve monthly responsibilities or work on an as-needed basis, depending on business requirements. The Bookkeeper will maintain accurate financial records, support financial reporting, and help ensure compliance with applicable accounting principles and regulations. Reporting directly to the Small Business Operations Manager, the role will involve working closely with the business owner and staff. The Bookkeeper must have access to QuickBooks and any other necessary software or tools to perform the assigned duties.
Key Responsibilities
Create and post accurate, timely journal entries in QuickBooks as needed. Clarify and record QuickBooks "Ask My Accountant" items in coordination with management, the business owner, and staff. Reconcile bank and credit card accounts monthly, ensuring transactions are recorded accurately and discrepancies are identified. Record financial transactions in the appropriate accounts, including accounts payable, accounts receivable, and general ledger accounts. Maintain accurate and up-to-date records of financial transactions, expenses, revenues, and account balances. Manage accounts payable by tracking outgoing vendor payments and ensuring bills are paid on time. Manage accounts receivable by tracking incoming customer payments and ensuring payments are received on time. Maintain general ledger and subsidiary accounts by verifying, allocating, posting, and reconciling transactions. Prepare trial balances and reconcile entries to maintain accurate account balances. Generate monthly financial reports, including profit and loss statements, balance sheets, income statements, and cash flow statements. Present financial reports to the business owner and explain significant changes. Collect, analyze, and summarize account information and financial trends for reporting purposes. Monitor cash flow to help ensure sufficient funds are available for business operations and bill payments. Monitor budgets and track expenses against budgetary limits. Process payroll, calculate employee wages, and ensure payroll taxes are paid correctly and on time. Assist with annual tax return preparation and provide accurate financial information to external accountants and the business owner's tax preparer. Support tax filings, respond to tax-related questions, and help ensure applicable deadlines are met. Maintain organized financial documentation and historical records. Establish and maintain accounts, charts of accounts, and bookkeeping policies and procedures. Research applicable federal, state, and local legal requirements, support compliance, and assist with required reporting. Provide management with advice on bookkeeping practices and procedures as needed. Support account setup, bookkeeping, account reconciliation, journal entries, and other business support activities as required. Complete additional related duties to support the business and team.
Required Qualifications
Minimum of 3 years of bookkeeping experience. Proven bookkeeping experience, preferably in a small business environment. Strong understanding of basic accounting principles and regulations. Essential proficiency in QuickBooks or other accounting software. Strong attention to detail and accuracy. Excellent written and verbal communication skills. Ability to work independently and manage time effectively. Strong organizational skills and ability to prioritize tasks. Ability to maintain confidentiality and handle financial information responsibly. Ability to research, establish baselines, define standards, and analyze information. Ability to handle complex tasks and prepare reports and research findings. Data entry skills and thoroughness.
Preferred Qualifications
Bachelor's degree in Accounting, Finance, or a related field. CPA certification is a plus. Experience working with multiple legal entities under different legal structures. Core Competencies Teamwork: Ability to collaborate effectively as a team participant and contribute as a team leader when needed. Leadership: Ability to guide colleagues on projects and initiatives. Business Acumen: Understanding of organizational performance, including business processes, data, systems, and people. Communication: Ability to communicate effectively with stakeholders at all levels, both orally and in writing. Motivation: Persistent commitment to quality and accuracy. Work Schedule and Employment Details Employment Type: Part-time, fractional. Work Arrangement: Remote. Schedule: As needed or monthly, depending on business requirements. Minimum Availability: The position requires availability for at least 8 hours per month. The initial commitment is a minimum of 10 hours per month. Average Transaction Volume: Approximately 75 transactions per month. Duration: Ongoing. Compensation: Hourly rate of $XX, commensurate with experience and qualifications. About ProSidian Consulting ProSidian Consulting is a management and operations consulting services firm based in Charlotte, NC. The firm is seeking bookkeeping support to maintain accurate financial records and assist with its ongoing business operations.