Construction Operations & Estimating Coordinator
About the Client - Our client is a US-based, full-service construction firm serving residential, commercial, and institutional clients. - They pride themselves on dependable craftsmanship, clear communication, and long-term client relationships. - As they grow, they’re looking for a detail-oriented coordinator to keep jobs, estimates, and documentation running smoothly behind the scenes. Why does this role exist? - The client needs dependable day-to-day support to keep construction jobs organized, estimates moving, and communication with clients and suppliers clear and timely. - This role exists to take over the daily admin around job scheduling, estimating, and documentation, so the team can stay focused on building. - You’ll be the organized, reliable hub that keeps projects, paperwork, and people connected. The Impact you’ll make Job & Foreman Management - Manage Contractor Foreman daily, including job scheduling and status updates - Coordinate with clients and suppliers on timing, materials, and job details - Keep jobs, schedules, and records current and accurate Estimating - Create and maintain estimate templates - Enter customer information into estimates - Prepare, export, and send estimates, pulling data from Xactimate as needed - Check estimates for accuracy before they go out Job Documentation - Organize job photos in CompanyCam - Link CompanyCam photos and records to the matching jobs in Contractor Foreman Client & Supplier Correspondence - Handle email and written communication with clients and suppliers - Keep messages clear, professional, and well documented - Communicate via Gmail, WhatsApp, and Google Meet Administrative & Drawing Support - Export documents, update the CRM, take meeting notes, and track tasks - Provide basic support using Revit or AutoCAD (such as viewing, measuring, and exporting drawings) - Work with QuickBooks and Google Workspace as needed Skills, Knowledge and Expertise Required - Experience in the construction industry (non-negotiable), such as construction admin, estimating, or project coordination - Experience using construction or project management software (Contractor Foreman, or similar tools like Procore or Buildertrend) - Experience preparing estimates, ideally with Xactimate or similar estimating software - Ability to use Revit or AutoCAD at a basic level - Strong written English for client and supplier correspondence Your superpowers are... Technical - Contractor Foreman, Xactimate, CompanyCam, and QuickBooks - Revit or AutoCAD basics for reading plans and handling drawing files - Google Workspace (Gmail, Docs, Sheets, Drive) and CRM updates - Building and maintaining estimate templates - Communicating via WhatsApp and Google Meet Soft skills - Very organized and detail-oriented, especially with numbers and dates - Calm and polite with upset tenants - Clear, professional communication on calls and in clean, error-free emails and notices - Following up without being reminded - Prioritizing when several urgent requests arrive at once - Good judgment about when to escalate instead of making the call on your own - Handling confidential tenant and financial information responsibly - Learning new systems quickly WFH Set-Up - Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up - Internet speed of at least 40MBPS - Headset with an extended mic that has noise cancellation and a webcam - Back-up computer and internet connection - Quiet, dedicated workspace at home You should apply if... - You know the construction industry and enjoy the behind-the-scenes work that keeps jobs on track - You take pride in accurate, clean estimates and well-organized files - You follow up without being reminded and don’t let details slip - You communicate clearly and professionally with clients and suppliers - You’re comfortable learning new software and adapting to how a team works - You want to grow with a client who values long-term relationships What to expect... Work Setup - Remote position - Must have a reliable internet connection and a quiet workspace - Required to provide own computer with Intel Core i5 or something similar or higher operating system Working Hours - 40 hours per week - 8:00 AM to 5:00 PM US Time Compensation - $7 per hour - No benefits package included Benefits