Contract Coordinator II

The Fountain Group is hiring a Market Access Consulting Operations Contractor for a prominent pharmaceutical client. This is a fully remote opportunity supporting CT/Central Time business hours. Pay: $37-$39/hour Location: Remote Contract Length: 12 months Schedule: Full-time through the end of 2026; may transition to part-time (approximately 15-25 hours/week) with an extension Hours: Must be available to support CT/Central Time business hours and collaborate across CST/EST time zones Top Skills:

• Vendor & Contract Management
• Financial & Budget Coordination
• Project Management
• Cross-Functional Coordination

Position Summary This position will support the Market Access Strategy organization with the operational management, coordination, onboarding, budgeting, and governance of individual consultants and consulting firms supporting Market Access teams. The role will manage consultant and vendor onboarding, contracts and Statements of Work (SOWs), purchase orders, financial tracking, budgeting, invoicing, consultant repositories, and compliant engagement lifecycle activities.

Key Responsibilities

Consultant & Vendor Management

• Manage onboarding and ongoing maintenance of individual consultants within iHub and applicable systems.
• Coordinate consultant interviews, onboarding activities, contracts, FMVs, and engagement documentation.
• Maintain a centralized repository of consultant profiles, expertise, contract status, and engagement history.
• Identify and recommend new consultants based on evolving business needs.
• Coordinate ad hoc consulting engagements and meetings across stakeholder groups.
• Manage consultant closeout activities, invoice tracking, and compliance documentation.
• Monitor contract cycles and funding status to prevent disruption to active engagements.

Contracts, SOWs & Financial Operations

• Manage operational coordination and onboarding of consulting firms.
• Coordinate SOW creation, renewals, amendments, and execution tracking.
• Submit and manage purchase orders associated with consulting engagements.
• Track consulting spend, accruals, budgets, and reconciliation activities.
• Support cross-charge tracking for shared consulting engagements.
• Maintain centralized tracking of contracts, SOWs, timelines, and budget status.
• Ensure invoices align with approved scopes and budgets.
• Partner with Finance and Accounting stakeholders to maintain budget visibility and continuity of engagements.
• Support annual budgeting and forecasting based on consultant utilization trends.

Strategy & Project Support

• Support Strategy-led summits, advisory boards, panel discussions, and consulting engagements.
• Coordinate operational logistics for external experts, panelists, consultants, and consulting partners.
• Assist with contracting, SOWs, budgeting, invoicing, and engagement coordination for strategic initiatives.
• Provide operational and administrative support for strategic programs and leadership meetings.
• Coordinate across Market Access, Finance, Procurement, Compliance, and Strategy teams.

Qualifications

• Bachelor’s degree preferred in Business, Finance, Operations, or a related field.
• 3+ years of experience in project coordination, vendor management, consulting operations, procurement, or financial operations.
• Strong experience with vendor onboarding, contracts, SOWs, invoicing, and engagement lifecycle management.
• Experience with budgets, purchase orders, accruals, reconciliations, and spend tracking.
• Strong project management, organizational, and communication skills.
• Ability to manage multiple requests, stakeholders, priorities, and deadlines simultaneously.
• Pharmaceutical, healthcare, consulting, or Market Access industry experience preferred.
• Experience with contract management systems, PO processes, budgeting tools, and vendor onboarding platforms such as iHub preferred.

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