Corporate Services Data Assistant (Temporary - 3 Months)
Description & Requirements
Role Objective
To support the full adoption of CAS360 by the Abogado corporate services team in Singapore and leverage its automation, compliance monitoring, and reporting capabilities by consolidating key company data currently stored across various repositories and accurately populating it into CAS360.
Key Responsibilities
- Registers of Registrable Controllers
- Review each client’s register maintained as a Word file in iManage.
- Enter controller details accurately into the corresponding client record in CAS360.
- Director and Shareholder Information
- Retrieve director and shareholder information from particulars forms, passports or identification documents, utility bills, and other source records in iManage.
- Upload documents and data to the correct CAS360 client record and accurately input the relevant particulars.
- Register of Members
- Retrieve each client’s Electronic Register of Members maintained in iManage.
- Rebuild the same register accurately in CAS360.
- Complete this task only after the first two priority tasks have been completed.
What the role involves
- Work through one client at a time, from the iManage file to the corresponding CAS360 record
- Check that the information entered into CAS360 matches the source documents
- Flag any missing, unclear, or inconsistent information to the Abogado team rather than making assumptions
- Keep a simple tracker of completed and outstanding client records
- Aim to complete around 10 client records a day to keep the project on schedule
- Handle passports, identification documents, personal information, and other client data with strict confidentiality
Requirements
- Recent graduates with a strong interest in corporate services, legal administration, compliance, or data management are welcome to apply.
- Accurate and attentive to detail, as the data entered feeds into compliance records and must be handled carefully.
- Comfortable working with Microsoft Word, PDF documents, and basic system data entry.
- Good written English, with the ability to read and understand corporate registers and identification documents.
- Able to maintain strict confidentiality when handling client information, including passports, identification documents, and other personal details.
- Able to work remotely using CAS360 as local support and guidance on CAS360 will be available.
- Available for the full three-month temporary assignment.
Recent graduate with interest in corporate services, legal administration, compliance, or data management; attention to detail; Microsoft Word and PDF proficiency; good written English; confidentiality; available for full three-month temporary assignment.
Key Responsibilities
- entering data
- reviewing registers
- uploading documents
Skills & Tools
Microsoft Word, PDF, CAS360, iManage
Job Details
- Category: Administrative & Clerical Support
- Seniority: No Prior Experience Required
- Commitment: Full Time, Temporary
- Workplace: Remote — Hanoi, Hanoi, Vietnam
- Languages: English
About Baker McKenzie
A global law firm providing corporate services and legal solutions. — Industry: Consulting Services