Director of Administrative Support

Company Description

Swift Macro provides macro-informed capital strategy and advisory services to institutional platforms and family office networks, with a focus on infrastructure and private markets. The firm translates shifts in liquidity, energy, and capital flows into disciplined allocation strategies across real assets and specialized alternative investments. Current engagements include consulting with institutional capital platforms on capital cycle analysis, opportunity evaluation, and long-duration investment positioning. Swift Macro combines institutional-level discipline with boutique agility to offer access to traditionally difficult-to-reach investments and aims to deliver stable, high-yield returns while simplifying the investor experience. The platform is designed to help sophisticated investors diversify, scale, and build long-term resilience in their portfolios. Role Description The Director of Administrative Support is a full-time remote role responsible for building and overseeing the administrative infrastructure that supports Swift Macro’s advisory and capital strategy activities. This role manages day-to-day administrative operations, including calendar and meeting coordination, document and data organization, workflow management, and communication support across internal and external stakeholders. The Director will design and optimize administrative processes, implement tools and systems for efficient information management, and ensure timely preparation of presentations, reports, and client materials. The role also includes overseeing recordkeeping and compliance-related documentation, supporting engagement tracking for institutional and family office clients, and coordinating logistics for virtual meetings and occasional in-person events. This position works closely with leadership to anticipate operational needs, streamline execution, and maintain a professional, responsive administrative environment.

Qualifications

Strong administrative operations skills, including calendar management, task prioritization, and workflow coordination. Proficiency with office productivity tools and collaboration platforms (e.g., Microsoft Office or Google Workspace, project management software, CRM systems). Excellent written and verbal communication skills, with the ability to prepare clear correspondence, summaries, and client-ready documents. Experience creating and maintaining organized filing and documentation systems, including digital records and version control. Demonstrated ability to manage multiple projects simultaneously, meet deadlines, and work independently in a remote environment. High attention to detail, discretion with sensitive information, and a strong commitment to accuracy and confidentiality. Background in financial services, investment management, consulting, or professional services is preferred but not required. Bachelor’s degree in business administration, finance, communications, or a related field, or equivalent practical experience. Experience supporting senior leaders or executive teams, including anticipating needs and proactively solving operational challenges. Comfort working in a dynamic, entrepreneurial setting and adapting to evolving processes and priorities.