Event Planner – Strategic Events

Job Description:

• Coordinate overall planning and project execution for assigned events, including timelines, budgets, planning documents, stakeholder updates, event flow, agenda development and onsite execution
• Support training and education-focused event programs, including room setups, schedules, materials, event platforms and onsite needs
• Coordinate venue sourcing, hotel room blocks, meeting space, food and beverage, audiovisual, signage, décor, transportation, staffing and event materials
• Manage partner and sponsor logistics, including registration, booth needs, brand assets, presentation timing, meal sponsorships and onsite expectations
• Support attendee registration, communications, rooming lists, dietary needs, travel details, name badges, event app content and participant-facing materials
• Maintain project plans, production schedules, contact lists, vendor records and budget tracking
• Coordinate with Sales, Marketing, Training, Product and leadership teams
• Travel for site inspections, pre-event planning, onsite setup, event management and post-event wrap-up as needed
• Anticipate needs, identify risks, solve issues and ensure events reflect A|T Collective brand quality and professionalism
• Exercise independent judgment on event budgets, vendor and venue selection, contract terms and onsite decisions with limited day-to-day supervision

Requirements:

• Prior experience planning corporate meetings, incentive programs, conferences, training events, travel industry events or large-scale customer/partner programs
• Strong project management skills with the ability to manage multiple timelines, vendors, stakeholders and moving parts simultaneously
• Exceptional attention to detail and follow-through
• Excellent written and verbal communication skills, including preparation of clear updates, recaps, agendas and event documents
• Experience working with hotels, destination partners, vendors, convention services, audio visual teams and event production resources
• Comfortable working under deadlines and adapting quickly when priorities, details or onsite needs change
• Proficiency with Microsoft Office, especially Word, Excel, PowerPoint and Outlook
• Experience with event platforms or registration tools preferred
• Travel industry, hospitality, supplier relations or advisor-facing event experience preferred
• Must be based in or near Southern California, with the ability to travel as needed

Benefits:

• Medical (with prescription)
• Vision
• Dental
• Flexible Spending Accounts
• Paid Time Off for Holidays, Vacation, and Illness
• Company paid Life Insurance
• Long Term Disability
• 401(k) Plan
• AFLAC Plans
• Travel Discounts on all Pleasant Holidays packages, Hotel Rooms, Car Rentals, Tours & Activities; discounts apply to family members and friends too

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