Evergreen - Admin Assistant
Category: Other/Not Classified
Location:
PERMANENT DAYSHIFT, WFH
(Solar Industry) Admin Assistant Full Time (40 hours per week)
VA RATE: 10$ AUD per hour
Client : Solar industry
Reports to: Admin HR & Business Manager (Joint Role)
Language Standard: English (AUS)
Primary Systems: Simpro, HubSpot, Salesforce, Corrigo, Scribe
GENERAL WORK
- Solar Installation Documentation
- Energex and Greendeal Paperwork
- General Administration Tasks
- Stocktake
- Compliance
- Manage SWMS
- Manage licenses, ensuring all are current and available
- Manage Insurances
- Client Portal Management
- Salesforce Home Repair Portal
- CPL Corrigo
Role Purpose
The Offshore Admin Assistant provides dedicated administrative support to the Admin HR and Business Manager. This role acts as the primary "Compliance Engine" for the business, ensuring that all regulatory paperwork, licensing, and client portal management are handled with 100% accuracy, maintaining the integrity of Evergreen Systems. Key Responsibilities 1. Compliance & Asset Management- Licence Management: Maintain a master registry of all staff licences (Electrical, High
- SWMS Audit: Monitor and audit submitted Safe Work Method Statements (SWMS) for
- SWMS Creation: Create project specific SWMS as requested as per SOP
- Insurance Registry: Manage the company insurance portfolio, ensuring Certificates of
- Stocktake Administration: Assist in reconciling physical stocktake data against Simpro
- Incentive Lodgement: Oversee the accurate preparation and submission of Greendeal
- Regulatory Compliance: Ensure all required state-based compliance forms and
- Portal Management: Act as the primary operator for the Salesforce Portal and Corrigo,
- Data Synchronisation: Ensure milestone updates in external portals perfectly mirror
- Knowledge Management: Use Scribe to maintain and update Standard Operating
- Language: All written correspondence, system notes, and documentation must be
- Data Integrity: Maintain a "zero-error" approach to data entry to ensure the "Single
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