Executive Assistant
About the job 🌎 Only open to candidates in Honduras, Guatemala, El Salvador, Costa Rica, Nicaragua, Colombia, Ecuador, Peru, and Mexico. Be More Than an Assistant. Be a Game Changer. At Viva, we’re not just hiring. We’re on a mission to create meaningful career opportunities in Latin America with a focus on your growth, impact, and well-being. As an Executive Assistant (EA), you won’t just manage calendars and emails. You'll be the right hand, problem-solver and strategic partner to startup executives. From operations to decision-making, you’ll take ownership, lead initiatives, and help CEOs move faster. If you love challenges, thrive in fast-paced environments, and want to make a real impact, this is the perfect role for you. What You’ll Do Your job is to help CEOs at fast-growing startups be more productive, more efficient, and better equipped to scale. You’ll do that by: Being a Strategic Partner – Support up to 3 executives. Anticipate needs, solve problems, and keep them focused on what matters most. Administrative Support – Manage calendars, emails, meetings, expenses, travel, and team engagement to keep everything running smoothly. Operational Support – Support internal projects, reporting, process improvements, and workflow optimization. Use Your Voice & Take Initiative – Speak up, offer solutions, and spot problems before they surface. Drive Business Impact – Every task you complete and every idea you share helps executives save time, clear roadblocks, and grow their companies. Who We’re Looking For 2+ years of work experience Fluent in English (C1 level) – you’re clear, confident, and fast-paced Proactive & Solution-Oriented – you anticipate needs and take action without waiting Highly Organized & Detail-Oriented – structure and accuracy are your default Tech-Savvy & Adaptable – Comfortable with Google Workspace, Slack, Notion, AI tools and more Confident & Bold – you take ownership, speak up, and make things happen How We Take Care of You We’re rated 4.9 on Glassdoor and here's why: Social Mission Driven: We create meaningful careers for women in Latin America and support your success at every level, from benefits to culture. 100% Remote, 100% Balanced: Fixed schedules, no overtime, weekends off. Career Growth: Structured development, feedback, mentorship, and real opportunities to grow. Competitive Pay: Raises and bonuses every 6 months, with zero payment headaches. Pay is delivered via Deel. Base Activations: Your base pay increases as you hit key milestones, like getting staffed, supporting a CEO, or managing multiple executives. Global Health Insurance: Fully covered (medical, dental, vision, and mental health) wherever you are. Paid Time Off: Holidays, vacation, sick days, and family care days. Family-Friendly Benefits: Paid maternity leave and flexible policies for parents. A Team That Feels Like a Team: We’re remote, but not distant. Between wellness sessions, trivia, team calls, and Feedback Fridays, you’ll feel part of something, not just logged in. Monthly Stipends and Perks: Enjoy wellness budgets, co-working space coverage, learning stipends, and quarterly celebration funds. Ready to Apply? 🚀 If you’re proactive, confident, and ready to grow, we’d love to hear from you! ✨ Even if you don’t meet 100% of the qualifications, we encourage you to apply. Our Hiring Process Apply Online – Just 15 minutes Screening Assessment – Quick skills test Cafe con Viva – 30 minute group interview Skill Assessment – A deep dive into real EA tasks Final Interview – A 1-1 conversation to see if we’re the right fit 📢 Viva is an equal-opportunity employer. We celebrate diversity and are committed to building an inclusive workplace where everyone can thrive. 🔎 Important Notice: All Viva communication will come from an @execviva.com email. If you receive messages from unofficial sources (e.g., Instagram, Facebook), please report them to [email protected]. We never request payments or personal information from candidates