Executive Assistant – Operations Manager

Job Description:

• Manage and coordinate calendars across multiple priorities
• Schedule, confirm, and adjust meetings in real time
• Ensure all calls and meetings are properly prepared and executed
• Manage Gmail and/or Outlook inbox, including drafting and organizing communications
• Maintain CRM (HubSpot) with accuracy and track all leads and clients through pipeline stages
• Coordinate client onboarding, documentation, confirmations, and follow-ups
• Manage candidate pipeline within ATS (Workable), including organizing and tracking applicants
• Support social media scheduling, posting, and engagement across LinkedIn and Instagram
• Assist with personal scheduling, appointments, and administrative logistics
• Coordinate with internal and external partners to support daily operations
• Utilize tools such as Jotform for intake, documentation, and workflow tracking
• Provide daily updates on priorities, pipeline status, and key operational items
• Proactively identify and resolve operational issues

Requirements:

• High school diploma or equivalent required
• Bachelor’s degree preferred
• Experience with calendar management, scheduling, and executive support
• Experience with CRM systems (HubSpot preferred)
• Familiarity with applicant tracking systems (Workable preferred)
• Experience in client coordination, recruiting support, or administrative operations
• Experience managing inbox communications and prioritization
• Strong organizational and time management skills
• Excellent written communication skills
• Ability to manage multiple priorities effectively
• High attention to detail and accuracy
• Professional, reliable, and responsive
• Proficiency in Gmail and/or Outlook

Benefits:

• Work From Home
• Training & Development
• Performance Bonus