Executive Assistant (Remote)
About the Company
Iridium Satellite Communications is a global leader in satellite communications, providing reliable voice and data connectivity worldwide through its unique satellite network. Serving industries such as emergency response, defense, aviation, maritime, scientific research, and the Internet of Things (IoT), Iridium delivers mission-critical communication solutions that enable organizations and individuals to stay connected wherever they operate. The company fosters an innovative, collaborative, and inclusive workplace where employees are empowered to develop creative solutions that make a global impact.
About the Role
The Executive Assistant provides high-level administrative and operational support to the Executive Vice President of Sales & Marketing and the broader leadership team. This role is responsible for managing executive calendars, coordinating travel, organizing meetings, preparing confidential documentation, and improving administrative processes. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities in a fast-paced corporate environment. Location: Falls Church, Virginia, United States (Remote)
Responsibilities
Executive Support
- Provide comprehensive administrative support to executive leadership.
- Manage executive calendars, appointments, and scheduling priorities.
- Coordinate domestic and international travel arrangements.
- Prepare and process expense authorizations and expense reports.
- Track invoices and administrative documentation.
- Anticipate executive needs and provide proactive administrative support.
Calendar & Meeting Management
- Schedule executive meetings, conferences, and virtual events.
- Coordinate online and in-person meetings across multiple teams.
- Prepare meeting agendas, presentation materials, and supporting documentation.
- Organize board presentations, reports, charts, and executive briefing materials.
- Manage meeting logistics and follow-up activities.
- Ensure executives are prepared for scheduled meetings and events.
Communication & Correspondence
- Screen and manage incoming phone calls, emails, and correspondence.
- Draft, proofread, edit, and distribute professional business communications.
- Maintain confidential communications and sensitive information.
- Serve as a liaison between executives, internal teams, and external stakeholders.
- Coordinate the flow of information across departments.
- Ensure timely communication of priorities and updates.
Administrative Operations
- Maintain electronic and physical filing systems.
- Organize and manage confidential business records.
- Monitor administrative workflows for efficiency.
- Implement and improve administrative processes and procedures.
- Support documentation management and record retention.
- Perform additional executive administrative duties as assigned.
Cross-Functional Collaboration
- Collaborate with Sales, Marketing, Product Management, and Partner Support teams.
- Coordinate information sharing between departments and executive leadership.
- Support organizational initiatives and special projects.
- Assist with operational planning and departmental coordination.
- Build positive relationships with internal and external stakeholders.
- Promote collaboration and efficient communication across the organization.
Process Improvement
- Identify opportunities to improve administrative efficiency.
- Develop and implement streamlined office procedures.
- Recommend process improvements to support executive productivity.
- Assist with workflow optimization initiatives.
- Maintain organized project tracking and documentation.
- Contribute to continuous improvement across executive support functions.
Requirements
Required Qualifications
- Minimum of five years of experience as an Executive Assistant or Executive Administrative Assistant.
- Experience supporting senior executives, preferably within a technology organization.
- Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Excellent organizational, time management, and multitasking abilities.
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to work independently with minimal supervision.
- Strong analytical, critical thinking, and problem-solving skills.
- Ability to manage multiple priorities in a fast-paced environment.
- U.S. citizenship.
- Ability to travel up to 10% as required.
Preferred Qualifications