Executive Assistant - Remote Role
About the Company
Pursuit is an attractions-led hospitality company that connects people with iconic destinations through distinctive travel experiences. Its portfolio includes hotels and lodges, recreational attractions, transportation services, retail, restaurants, sightseeing, tours, and other travel offerings across Alaska, Montana, the Canadian Rockies, Reykjavík, and Costa Rica. Pursuit is publicly traded on the New York Stock Exchange under the symbol PRSU and is a member of the S&P SmallCap 600 index. The company focuses on creating memorable guest experiences while delivering value to its shareholders.
About the Role
Pursuit is seeking an experienced administrative professional to provide executive and operational support to the Vice President and market leadership team in Alaska. This role oversees executive schedules, travel arrangements, office operations, financial administration, documentation, and team events while helping leadership stay focused on business priorities and performance goals. The ideal candidate is highly organized, proactive, discreet, and comfortable working independently in a fast-paced environment. The role requires strong communication and problem-solving skills, sound judgment, and the ability to anticipate needs, manage competing priorities, and coordinate effectively with stakeholders across the organization.
Key Responsibilities
Manage the Vice President’s inbox, contacts, calendar, and performance deliverables while maintaining visibility into executive priorities. Schedule, reschedule, and prioritize meetings across multiple time zones. Coordinate domestic and international travel for the Vice President and market leadership team, including itineraries, logistics, and changing travel schedules. Manage virtual meeting logistics, including agendas and technical support. Prepare, proofread, and format meeting agendas, pre-reads, materials, minutes, and action items. Maintain and organize documents within the SharePoint market site in accordance with data governance and document retention policies. Use AI tools and relevant software to support meeting minutes and communications. Act as a liaison between executives, executive assistants, and internal and external stakeholders, ensuring effective communication and timely follow-up. Coordinate administrative details for market tours, philanthropy events, and other leadership activities. Maintain local permits and licenses for all owned businesses in the Alaska market. Oversee office operations, including budgets, mail, shipping, team member events, kitchen and supply inventories, workplace design, and general upkeep in partnership with leadership and Property Management. Support seasonal business activities, including planning, forecasting, reporting, offsites, and recognition events. Manage company vehicle administration, including licensing, registration, maintenance scheduling, usage schedules, and tracking. Plan and coordinate logistics for team offsites and events, working with CSM to execute activities. Track Promise to Place initiatives, manage donation requests, and coordinate donations in line with the company’s Promise to Place strategy and budget. Build relationships with stakeholders across the organization, provide reminders and follow-up, and help remove administrative obstacles that affect deadlines and commitments. Provide administrative support to local leadership, including travel and expense coordination. Process invoices, expense reports, reimbursements, and other financial responsibilities accurately and on time while maintaining vendor relationships. Identify opportunities to streamline administrative processes and implement best practices in partnership with Pursuit’s Executive Administration team.
Required Qualifications
At least five years of experience as an Executive Assistant or Logistical Coordinator; hospitality industry experience is a plus. Experience supporting senior executives and working independently. Advanced proficiency with Microsoft Office, SharePoint, Teams, Zoom, Adobe, DocuSign, travel websites, and online research. Ability to support direct and remote leaders with strong problem-solving and issue-resolution skills. Knowledge of domestic and international travel processes. Discretion, professionalism, and the ability to work effectively under pressure. Experience serving as a liaison with Property Management. Strong verbal and written communication skills and interpersonal abilities. Ability to manage multiple priorities simultaneously and adjust quickly as needs change. Patience, flexibility, and focus in a changing work environment. Strong attention to detail and a commitment to timely follow-through. Initiative, accountability, and the ability to meet deadlines while staying engaged with ongoing projects. Ability to provide empathetic and professional support to team members across global teams and cultures.
Preferred Qualifications
First Aid, CPR, and AED training. Work Environment and Benefits Pursuit offers a collaborative workplace where team members can work across departments, build professional relationships, and connect with the destinations and communities where the company operates. The organization values diverse backgrounds and experiences and promotes a culture centered on hospitality, adventure, and meaningful guest experiences. Employee perks include: Free access to Pursuit attractions, with 50% off admission for friends. Discounts on hotel stays, dining, and retail. Subsidized mental health and wellness resources. Opportunities to connect and collaborate with an inclusive, global team. Equal Employment Opportunity Pursuit is an Equal Opportunity Employer committed to workplace diversity and inclusion. Qualified applicants are considered without regard to race, color, age, religion, gender, sexual orientation, disability, veteran status, or other protected characteristics. Pursuit encourages applications from individuals eligible to work in the country where the position is located and is committed to reducing barriers for applicants and team members from equity-deserving groups. Applicants who need assistance accessing the online application or require accommodations during the application or hiring process may contact the Talent & Acquisition Team at [email protected]. Only applicants selected for further consideration will be contacted directly.