Executive Assistant/Operations Manager
Position: Executive Assistant / Operations Manager
About the Role
We're an early-stage AI software company seeking a high-agency EA/Operations Manager to keep the business running smoothly while the founders focus on product and customers. You'll own executive support, financial operations, and company administration — wearing multiple hats as we scale. This role is ideal for someone who thrives with autonomy, moves fast, and takes ownership without being managed.
What You'll Do
- Executive Support
- Manage executive calendars, travel, and meeting coordination
- Coordinate board meetings and investor communications
- Prepare materials for key meetings and follow up on action items
- Financial Operations
- Process payroll and maintain employee records
- Coordinate with external accountants on monthly close and tax filings
- Company Operations
- Oversee vendor management and contract administration
- Support HR administration: onboarding, benefits coordination, policy documentation
- Coordinate logistics for trade shows and team gatherings
What We're Looking For
- 3+ years in EA, office management, or operations roles
- Bookkeeping experience required — comfortable with accounting software (preferably Xero)
- Highly organized with strong attention to detail
- Self-directed — gets things done without being managed
- Comfortable in a fast-moving startup environment
Nice to Have
- Experience at a SaaS startup
- Familiarity with corporate governance and compliance basics
- Notary certification or willingness to obtain
Compensation
Competitive salary + performance bonus + equity incentive Full benefits, remote work flexibility Apply Apply through this posting or send resume to careers Coded IQ, Inc. is an equal opportunity employer.