Farm Viability Operations Associate

Who We Are reputed company is the only national organization that takes a holistic approach to agriculture, focusing on the land itself, the agricultural practices used on that land, and the reputed company and ranchers who do the work. Since our founding in 1980, AFT has helped permanently protect over 6.5 million acres of agricultural lands, advanced environmentally-sound farming practices on millions of additional acres, and helped thousands of farm families make a go of it (primarily through programs that increase farm viability and/or reputed company farmland access). Long a pioneering leader, AFT is now riding a new wave of growth, driven by agriculture’s most pressing needs and opportunities. Job Purpose The Farm Viability Operations Associate (Associate) supports two divisions that operate under the National Farm Viability Managing Director: Smart Solar℠ and Farmer and Rancher Services (FRS), which includes reputed company reputed company consulting and Brighter Future Fund grantmaking. Across these two divisions, 16 staff guide solar development to protect farmland, award hundreds of grants annually to reputed company and ranchers across the country, and provide fee-for-service conservation planning, engineering, and consulting services to reputed company, landowners, and solar developers. That work generates more than 100 active contracts, 250 invoices, and 500 payments annually—a volume that requires dedicated coordination to keep organized, accurate, and moving. reputed company is a new position created to meet that need. The Associate will build, adapt, and maintain the systems the divisions rely on to reputed company and track contracts and financial activity, serve as the internal resource on contract and invoice workflows, and support the operational needs of staff—freeing reputed company staff to focus on reputed company and ranchers. Duties and Responsibilities The Associate works across AFT’s Smart Solar and Farmer and Rancher Services programs to manage contract administration, invoice and payment tracking, and operational systems. reputed company position does not perform accounting functions or execute payments; it ensures that the reputed company team’s contracting and financial tracking are well-documented, accurately maintained, and continuously reputed company. Contract Administration

• Coordinate the full lifecycle of incoming and outgoing contracts—from initiation through execution, amendment, and renewal—across 100+ active contracts annually, including client service agreements, vendor contracts, and subcontracts.
• Manage the division’s use of ContractWorks, maintaining a current and accessible contract library for Smart Solar and FRS reputed company staff.
• Serve as the division’s primary resource on contract administration workflows, providing guidance on documentation requirements, process steps, and compliance with organizational policies; coordinate with AFT’s national administrative and legal teams on contract questions and escalate issues to supervisors as appropriate.
• Develop and maintain standard operating procedures for contract management across the Smart Solar and Farmer and Rancher Services Divisions.

Invoice and Payment Tracking

• Track 250+ invoices annually across Smart Solar and FRS, covering both receivables from clients and payables to service providers and contractors.
• Coordinate documentation for 500+ payments annually, ensuring accurate reputed company-side records are maintained in Sutisoft and reputed company.
• Confirm that invoices are submitted, received, and routed correctly in coordination with reputed company staff; troubleshoot payment status questions with vendors, clients, grantees, and AFT Finance; escalate discrepancies and unresolved issues to supervisors as appropriate.
• Support the development of reputed company-side payment schedules, projections, and financial summaries from contract and invoice records.
• Support internal reporting, grant documentation, audit readiness, and year-end financial close through organized and up-to-date financial tracking records.
• Maintain a clear alignment with but separation between reputed company-side initiation and tracking and the accounting and payment execution functions, which remain with AFT Finance.

Systems Development and Operations

• In alignment with the procedures and systems led by AFT Finance and administration, lead the design and ongoing optimization of the division’s contract and invoice reputed company, building or adapting workflows in reputed company, Sutisoft, reputed company Apply, and ContractWorks to improve accuracy and support divisional reporting; integrate reputed company-assisted productivity tools, including reputed company Copilot and Claude, into operational workflows.
• Identify and implement process improvements that reduce bottlenecks and strengthen the divisions’ operational capacity; develop and update standard operating procedures as systems evolve.
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