Fulfillment Specialist

We're BlueCat—a Great Place to Work for good reason. Our team solves critical network challenges for some of the world's largest organizations. In simple terms, we manage the systems that keep networks running smoothly, securely, and reliably—the backbone infrastructure that powers digital transformation for enterprises globally. Our Intelligent Network Operations platform delivers and enables AI-driven agentic ops at scale, automating and simplifying how companies manage, secure, and optimize their networks. But what makes us different is how we work: we believe great work happens in an environment where you're trusted, heard, and supported. With teams globally, we're building a workplace culture that values collaboration and integrity as much as innovation. If you're looking to advance your career with a company that invests in its people, this is it.

The Fulfillment Specialist supports day-to-day post-order fulfillment, helping ensure hardware shipments and software license deliveries are scheduled, tracked, and confirmed accurately and on time. This role works closely with Order Management, Finance, Warehouse, and Operations to keep orders moving and records accurate.

The position handles routine fulfillment tasks independently, escalates complex logistics issues to senior team members, and builds the skills to grow within the fulfillment function.

Key Responsibilities

• Support post-order fulfillment of hardware and software, including shipment scheduling, carrier coordination, tracking, and delivery confirmation for physical orders
• Process and deliver software license orders, including generating and sending license keys or entitlements and confirming customer receipt
• Execute hardware shipments and license deliveries accurately and on time in line with service level expectations
• Identify and troubleshoot routine fulfillment issues such as shipment discrepancies, delays, inventory holds, and license delivery or entitlement errors, and escalate complex issues to senior team members
• Track and report on fulfillment metrics such as on-time shipment, backlog, and exceptions, and flag trends or concerns
• Coordinate with Order Management, Finance, Warehouse, and Operations to keep shipment activity aligned with billing, inventory records, and customer commitments
• Enter and maintain accurate shipment, license, and fulfillment data in company systems
• Assist with audit and compliance requests by gathering inventory movement, shipping, and license delivery documentation
• Follow established procedures and suggest improvements to processes you work with daily
• Participate in training and learn from senior team members to build fulfillment and systems expertise

Qualifications

• 0 to 2 years of experience in fulfillment, logistics, supply chain, customer service, or operations (internships and relevant coursework considered)
• Familiarity with ERP or order management systems preferred; willingness to learn is essential. Exposure to software licensing or entitlement management is a plus
• Strong attention to detail and accuracy in data entry and documentation
• Good organizational and problem-solving skills
• Ability to manage multiple tasks and priorities in a fast-paced environment
• Clear and professional written and verbal communication skills
• Proficiency with Excel or similar tools preferred
• Associate's or bachelor's degree required

The Fulfillment Specialist supports day-to-day post-order fulfillment, helping ensure hardware shipments and software license deliveries are scheduled, tracked, and confirmed accurately and on time. This role works closely with Order Management, Finance, Warehouse, and Operations to keep orders moving and records accurate. The position handles routine fulfillment tasks independently, escalates complex logistics issues to senior team members, and builds the skills to grow within the fulfillment function. Key Responsibilities Support post-order fulfillment of hardware and software, including shipment scheduling, carrier coordination, tracking, and delivery confirmation for physical orders Process and deliver software license orders, including generating and sending license keys or entitlements and confirming customer receipt Execute hardware shipments and license deliveries accurately and on time in line with service level expectations Identify and troubleshoot routine fulfillment issues such as shipment discrepancies, delays, inventory holds, and license delivery or entitlement errors, and escalate complex issues to senior team members Track and report on fulfillment metrics such as on-time shipment, backlog, and exceptions, and flag trends or concerns Coordinate with Order Management, Finance, Warehouse, and Operations to keep shipment activity aligned with billing, inventory records, and customer commitments Enter and maintain accurate shipment, license, and fulfillment data in company systems Assist with audit and compliance requests by gathering inventory movement, shipping, and license delivery documentation Follow established procedures and suggest improvements to processes you work with daily Participate in training and learn from senior team members to build fulfillment and systems expertise Qualifications 0 to 2 years of experience in fulfillment, logistics, supply chain, customer service, or operations (internships and relevant coursework considered) Familiarity with ERP or order management systems preferred; willingness to learn is essential. Exposure to software licensing or entitlement management is a plus Strong attention to detail and accuracy in data entry and documentation Good organizational and problem-solving skills Ability to manage multiple tasks and priorities in a fast-paced environment Clear and professional written and verbal communication skills Proficiency with Excel or similar tools preferred Associate's or bachelor's degree required If you share our enthusiasm for the future of our company and are eager to contribute to our vibrant workplace, we look forward to receiving your application! Our comprehensive benefits encompass your health, financial well-being, and overall wellness, and we are committed to providing an exceptional work environment, enriching employee programs, and fostering a remarkable company culture. At our core, we champion values such as transparency, curiosity, respect, and above all, the pursuit of enjoyment. In addition, we offer a range of appealing perks, including: A Professional Development Budget Dedicated Wellness Days and Wellness Week A Lifestyle Spending Account An Employee Recognition Program Join us in shaping the future of our organization, where your talent and dedication can truly thrive. We invite you to apply and become a valuable member of our team! BlueCat is an Equal Opportunity Employer that is committed to inclusion and diversity. We also take affirmative action to offer employment and advancement opportunities to all applicants, including minorities, women, protected veterans, and individuals with disabilities. BlueCat will not discriminate or retaliate against applicants who inquire about, disclose, or discuss their compensation or that of other applicants.

0-2 years fulfillment, logistics, or operations experience; Associate's or Bachelor's degree required; familiarity with ERP or order management systems preferred; proficiency with Excel preferred; strong attention to detail and communication skills.

Key Responsibilities

• scheduling shipments
• delivering licenses
• tracking orders

Skills & Tools

Microsoft Excel, ERP

Job Details

• Category: Supply Chain / Logistics / Procurement
• Seniority: Entry Level
• Commitment: Full Time
• Workplace: Remote — Costa Rica
• Languages: English

About BlueCat Networks

A technology company that manages and secures enterprise networks through its Intelligent Network Operations platform. — Industry: Information Technology