Hyperscale Project Coordinator

About the position Why E2 Optics? ⚡ Power the Future of Connectivity! ⚡ Are you ready to elevate your career with an award-winning, Woman-Owned technology integrator that's leading the charge in the data center revolution? E2 Optics is one of the fastest-growing and most stable companies at the core of the tech industry-powering the infrastructure behind AI, cloud computing, and the innovations of tomorrow. At E2 Optics, you will work with cutting-edge systems in some of the most advanced environments in the world. We invest in your growth through hands-on experience, industry certifications, and leadership opportunities that put you in charge of teams and outcomes. Collaboration is in our DNA - we believe in lifting each other up, mentoring with purpose, and celebrating every win. If you are looking to be part of something meaningful, fast-moving, and future-focused, your next opportunity is here. Join one of America's largest and fastest-growing tech integrators and help us shape what's next.

Responsibilities

• Analyze workforce trends, labor utilization, and attendance patterns to identify risks and provide actionable recommendations to project leadership
• Take ownership of resolving payroll discrepancies, job coding conflicts, and labor allocation issues with minimal supervision
• Partner with field leadership to determine appropriate corrective actions for attendance, productivity, and compliance concerns
• Influence workforce planning decisions, including staffing levels, traveler utilization, and labor forecasting inputs
• Develop and implement standardized labor tracking processes to improve data accuracy and operational visibility
• Serve as the single source of truth for site-level workforce and project data
• Interpret and analyze data including: Headcount forecasts (current and projected), Labor cost trends and productivity metrics, Schedule performance and P6 variance reporting
• Translate data into insights and recommendations that influence project execution strategy
• Identify cost, schedule, and resource risks and proactively escalate with proposed solutions
• Oversee end-to-end onboarding strategy to ensure workforce readiness aligns with project demands
• Evaluate onboarding timelines, access constraints, and system readiness to prevent delays to execution
• Exercise discretion and decision-making authority to prioritize onboarding activities based on project needs and constraints
• Ensure compliance with training, badging, and system access requirements
• Partner with Project Managers and Superintendents to align labor, schedule, and operational priorities
• Provide input and recommendations on scheduling coordination and resource planning
• Support billing and financial processes by validating labor data and identifying discrepancies or risks
• Drive cross-functional alignment between field teams, project management, and support functions
• Lead coordination and structure of site-level operational and leadership meetings
• Synthesize information from multiple stakeholders to document clear action items and priorities
• Track follow-ups and hold teams accountable to commitments and deadlines
• Escalate risks, delays, or breakdowns in execution with recommended corrective actions
• Analyze and coordinate travel logistics with a focus on cost efficiency and workforce deployment strategy
• Maintain visibility into traveler utilization and associated costs
• Provide recommendations to optimize travel planning and resource allocation
• Identify inefficiencies in workforce management, reporting, and site operations
• Independently develop and implement process improvements, tools, and standardized workflows
• Act as the site knowledge hub for operational processes, labor data, and reporting systems
• Continuously improve how the project operates through proactive problem-solving
• Provide direct supervision, guidance, and support to Administrative Coordinators (ACs)
• Delegate administrative tasks appropriately while maintaining accountability for accuracy and timeliness
• Review and validate administrative outputs including onboarding documentation, timekeeping inputs, and reporting deliverables
• Train, mentor, and develop ACs to improve capability, efficiency, and consistency across the site
• Establish clear expectations, priorities, and performance standards for administrative functions
• Ensure administrative processes align with project needs, company standards, and customer requirements

Requirements

• High school diploma required.
• 3+ years in construction, telecom, or project coordination
• Experience with workforce/labor management, project reporting / analytics, multi-team coordination.
• Experience leading or overseeing administrative or support personnel
• Strong ownership mindset and accountability
• Advanced Excel and data analysis capability
• Working knowledge of P6, labor tracking, and forecasting
• Ability to manage multiple priorities in fast-paced environments
• Strong communication and organizational skills
• Ability to influence without authority

Nice-to-haves

• Bachelor’s Degree in Construction Management, Business, or related field preferred

Benefits

• Competitive pay
• Opportunities for professional development and career growth
• BICSI training facilities
• A supportive and inclusive work environment
• Health, dental, and vision insurance
• Paid time off and holidays