IT Finance Assistant
Position Purpose
The position’s primary role is to provide finance assistance for the Group IT Department using our ERP software and tools:
- Accounts Payable - Partnering with our suppliers and internal teams to ensure strong supplier relationships are upheld and suppliers paid.
- Reporting – Prepare the Monthly Finance reports for the IT Leadership Team
- Procurement – reconcile the HALO Purchase Orders to incoming Invoices. Manage the Vertice contract renewal system
Role Accountabilities
Accountability: Accounts Payable
- Process a large volume of supplier invoices and credits and match invoices against Purchase Orders as goods are received.
- Receive and process invoices in an accurate and timely manner.
- Routine reconciliation of supplier statements and follow up on any issues as appropriate.
- Ensure delegation of authority & company approval policies are followed and unauthorised invoices are forwarded to the team member responsible for payment approval.
• Complete month end processes.
- Address and respond to employee enquiries in a timely manner and follow up any outstanding items with personnel responsible.
- At all times be diligent to ensure fraudulent requests for payments are identified and avoided.
Accountability: Reporting
- Provide Monthly reporting to the IT Leadership Team
• Provide Ad hoc reporting as required
- Advise Leadership of any issues/errors in accounts
• Participating in the budget cycle
Accountability: Procurement
- Reconcile Purchase Orders against incoming schedules/Invoices • Manage the Vertice procurement portal
Essential Qualities
The ideal candidate will have previous experience in the areas listed above and be able to demonstrate the following qualities.
- Strong computer skills (experience with varying ERP systems and MS Office suites preferred, especially Excel).
- Outstanding communication and interpersonal skills.
• Strong attention to detail.
- Ability to work productively when under pressure.
- Methodical, organized, accurate and proactive.
- A positive, curious and flexible attitude.
Qualification & Experience Requirements
What is the typical background required to competently perform the responsibilities of the job?
- Time management skills under reporting deadlines
- At least 3 years undertaking finance activities
• Prefer a Finance Degree
• Stakeholder engagement skills
• Data analyst skills
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