Legal Administrative Assistant

This is a remote position. Our client is looking for a Legal Administrative Assistant to provide reliable administrative and front-desk support while helping their legal team stay organized, responsive, and aligned throughout the day. They are an established New York legal practice focused primarily on housing and real estate matters, with more than a decade of experience serving clients and a strong track record of client satisfaction and successful case outcomes. This position is ideal for someone who combines excellent communication skills with strong organization and follow-through. The Legal Administrative Assistant will serve as an important point of contact for clients and staff, manage day-to-day communications and schedules, organize case-related information, and turn priorities discussed during daily stand ups into clear, actionable tasks.

Responsibilities

• Serve as a front-line point of contact by professionally answering incoming phone calls and responding to emails.
• Follow up with clients and internal team members to ensure requests, updates, and outstanding items are addressed promptly.
• Coordinate calendars, appointments, deadlines, and daily schedules.
• Participate in daily stand up meetings and translate discussions into organized tasks, priorities, and action plans.
• Help align assignments and responsibilities across staff to keep daily workflows moving efficiently.
• Maintain organized digital files, case information, schedules, and administrative records.
• Track pending tasks and proactively follow up with the appropriate team members.
• Keep client communications clear, professional, friendly, and responsive.
• Support the legal team with general administrative and front-desk responsibilities as needed.
• Identify upcoming needs or potential gaps and take initiative rather than waiting for instructions.

Requirements

• Fluent English proficiency, both spoken and written, with the ability to communicate confidently with clients and staff.
• Strong verbal and written communication skills.
• Excellent listening skills and the ability to accurately translate verbal discussions into actionable tasks.
• Exceptional organization and attention to detail.
• Ability to manage multiple schedules, tasks, follow-ups, and priorities simultaneously.
• Proactive, self-directed approach to work with strong follow-through.
• Friendly and professional communication style, particularly when interacting with clients by phone or email.
• Ability to maintain organized files and case-related information.
• Dependable time management and prioritization skills.
• Comfort working in a fast-moving professional environment where priorities may shift throughout the day.

Qualifications

• Previous experience in legal administration, legal assistance, front-desk support, office administration, or a similar client-facing administrative role.
• Experience supporting attorneys or working within a law firm or legal services environment is strongly preferred.
• Demonstrated experience coordinating schedules, managing communications, and following up on outstanding tasks.
• Ability to handle confidential or sensitive information with professionalism and discretion.
• Strong problem-solving skills and a proactive, go-getter mentality.
• Comfortable collaborating closely with a small team and taking ownership of day-to-day administrative needs.

Benefits

• Full-time position.
• 100% remote opportunity.
• Opportunity to work closely with an experienced U.S.-based legal practice.