Marketing Coordinator – Events

Job Description:

• Plan, manage, and execute OpenSesame’s trade show and field event calendar
• Translate integrated campaign strategies into actionable event plans
• Partner with Marketing, Sales, Customer Success, and GTM Operations on targeting, messaging, and pipeline goals
• Manage booth logistics, contract negotiations, venue sourcing, staff scheduling, travel coordination, shipping, promotional materials, and vendors
• Build pre-event preparation materials and coordinate booth and meeting staffing schedules
• Equip sales representatives and partner managers to maximize onsite meetings and follow-ups
• Manage event budgets and track MQLs, meeting volume, pipeline contribution, and cost-per-lead
• Report event performance against budget and targets for manager review
• Integrate AI tools into event communications, promotional copy, event summaries, and administrative workflows
• Complete event operations audits and assume ownership of active event logistics
• Standardize field-event sales enablement and post-event follow-up processes
• Contribute event performance data, ROI insights, partner participation, event proposals, budget needs, and partner opportunities to future strategy
• Create a scalable event request and evaluation rubric for event sponsorship opportunities
• Report to the Manager of Integrated Campaigns and work alongside the Field Marketing Manager

Requirements:

• Proven examples from your career demonstrating the ability to perform this job
• Demonstrated experience building systems, driving alignment, and creating impact at scale
• High-energy, detail-oriented approach to project management
• Ability to execute trade shows and live events end to end
• Ability to manage event logistics, vendors, contracts, venues, staffing, travel, shipping, and promotional materials
• Ability to manage event budgets and track event performance metrics
• Ability to use AI-enabled tools and integrate them into daily workflows
• Willingness and ability to travel as an essential and required part of the position
• Approximately 10 event trips per year, typically 3–4 days each
• Ability to attend mandatory all-company meetings several times a year
• Ability to complete required team travel of up to 15 days per year as necessary

Benefits:

• Comprehensive medical, dental, and vision coverage
• Flexible PTO
• 401(k) matching
• Incentive stock options
• Volunteer time off
• Employee Resource Groups
• Generous professional development program
• Dedicated annual time off for learning and growth
• Hands-on AI training with clear guardrails
• Mandatory all-company meetings several times a year
• Required team travel of up to 15 days per year as necessary