Medical Records Specialist
Medical Records Specialist
Location: Matawan, NJ
Reports to: VP of RCM
We are seeking a detail-oriented and organized Medical Records Specialist to manage patient medical records and coordinate the timely submission of documentation to payers and third-party entities. This role requires the ability to work collaboratively in a fast-paced environment while maintaining accuracy, confidentiality, and compliance with all applicable regulations. Strong communication and time management skills are essential for success in this position.
Summary of Responsibilities & Benefits
Key Responsibilities:- Manage and prioritize a queue of requests for submission to insurance payers and third-party organizations, ensuring all deadlines are met
- Prepare, organize, review, and send required medical records for requests from external agencies in accordance with legal and regulatory requirements
- Communicate with providers and clinical staff to obtain missing or clarifying documentation
- Scan, upload, and index medical records into the electronic medical record (EMR/EHR) system
- Maintain the confidentiality and security of all patient records, including proper handling within office areas
- Ensure full compliance with HIPAA guidelines and organizational privacy policies
- Communicate effectively with internal teams and external partners regarding record requests and submissions
- Maintain accurate documentation and tracking of all records sent and received
- Identify and escalate discrepancies or issues with records, claims, or requests to management
- Process incoming mail, faxes, and electronic document submissions
- Assist front desk or administrative team with record-related inquiries
- Participate in process improvement initiatives to increase efficiency and accuracy
- Previous experience in medical records, healthcare administration, or a related field preferred
- Strong attention to detail and excellent organizational skills
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment
- Excellent verbal and written communication skills
- Ability to work both independently and collaboratively within a team
- 401(k) matching
- Health, dental, vision insurance
- Paid time off and sick time
High school diploma or equivalent required; previous experience in medical records or healthcare administration preferred; strong attention to detail, organizational, communication, and time management skills; ability to work independently and collaboratively.
Key Responsibilities
- managing medical records
- submitting documentation
- communicating with providers
Skills & Tools
Electronic Medical Record (EMR), Electronic Health Record (EHR)
Job Details
- Category: Healthcare Services - Allied Health
- Seniority: No Prior Experience Required
- Commitment: Full Time
- Workplace: Remote — Matawan, New Jersey, United States
- Salary: USD 41,600 – 52,000 / year
- Languages: English
Benefits
- 401k matching
- Generous paid time off
- Retirement plan
About Alliance Health System
The New Standard in Health Management. Non-medical services that let physicians, group practices and hospitals concentrate on the clinical aspects of care. — Industry: Healthcare