Office Admin/Assistant

About the job Office Admin/Assistant

Summary

The job brand is based in New York with worldwide headquarters and its flagship store that opened in 2004. It was not until 2016 that the job brand expanded internationally with the opening of a shop at Liberty of London. Following this, the brand has continued to open piercing and jewelry destinations in Rome (Rinascente), Dublin (Brown Thomas), Harrods of London and most recently the worlds very first piercing destination in the Middle East at the Dubai Mall. With a cult following of celebrities including Rihanna, Zoe Kravitz, Julianne Moore, Jennifer Lawrence and Charlize Theron to name just a few, the brand is the leading destination for influencers, industry insiders and tastemakers around the world.

Responsibilities

Support 2 Senior level executives; expenses, and day to day activities. Answer phones and transfer to the appropriate staff member. Greet public and clients and direct them to the correct staff member. Schedule and coordinate meetings and appointments for the executive team. Submit and reconcile expenses reports for the executive team. Sort and distribute incoming mail & packages. Send outgoing mail/packages via UPS, USPS, or other carriers. Maintain office, kitchen, and common areas. Order and monitor inventory of office and kitchen supplies. Perform data entry, scan/copy documents, filing paperwork. Organize travel arrangements for staff. Assist with event planning and implementation. Ensure office equipment is properly maintained and serviced. Perform work related errands as requested such as going to the post office and bank. Keep the office area clean and tidy. Ad hoc duties.

Qualifications

High level of accuracy, organized and solution focused Excellent organizational and planning skills Strong verbal and written communication skills Ability to stand, move and walk for multiple hours Ability to work a full-time schedule to meet the needs of the business