Office Administrator

Phare has no front desk. There's still mail to open, contracts to sign, software to renew and new colleagues who need a laptop on day one, for a team that works entirely from home. The Office Administrator keeps all of that moving. Full-time, remote from anywhere in the United States. Your first months First month: You run our virtual mailbox, scanning incoming mail and routing it to the right person, and you send contracts for e-signature and file the signed copies. By month three: Laptops and equipment for new team members are ordered and shipped by you. Software subscriptions, renewals and user lists are tracked. Supplier invoices and expense receipts reach the finance lead complete. By month six: When the team meets in person, rooms and catering are booked by you. What you bring Experience in office administration, reception or as an administrative assistant Microsoft 365 or Google Workspace, including shared drives and calendars DocuSign, Adobe Sign or another e-signature tool Also useful: Supporting a remote team, QuickBooks or Bill.com, planning small events. What Phare offers You get medical, dental and vision coverage for you and your family; a 401(k) with a partial match; paid vacation, sick days and U.S. public holidays; a yearly budget for courses, certifications and books; and your computer and home desk setup. Phare Consulting Group is a consulting firm in Miami. Companies come to us before a big decision, such as a price change, a new market or an investment, and we check whether the numbers behind it hold up. Phare Consulting Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status.