Onboarding and Payroll Specialist

SUMMARY OF RESPONSIBILITIES: Collect all necessary on-boarding paperwork specific to state, federal and client guidelines; scan all documents into internal OA system; initiate required background checks; adjudicate background screening results; collect all client required documents; provide appropriate wage notifications; educate new hire on appropriate method of timekeeping utilized along with time line for entry; initiating payment selection and associated administration; pulling timecards from various VMS systems; payroll processing and administration.

DESCRIPTION OF ESSENTIAL DUTIES AND FUNCTIONS (for each duty and function listed indicates % of time to total 100%):

• Facilitate and manage all on-boarding processes & procedures based upon the client requirements for HRC National Account recruitment team. 30%
• Responsible for the processing of all timecards, payroll, work with applicant & client to ensure timecards are submitted and approved in a timely fashion according to the payroll guidelines of the company. – weekly 30%
• Ability to solve practical problems and deal with a variety of changing situations under within a deadline driven environment. 5%
• Ability to manage customer and associate expectations and possess excellent organizational skills with the flexibility to readily adapt to change. 10%
• Work with customers, associates & recruiters to establish timelines, objectives, and standards for on-boarding a new candidate and payroll processing. 10%
• Organize payroll on a weekly basis to ensure that all timecards are processed correctly. 10%
• Other duties and special projects as assigned. 5%

REQUIRED QUALIFICATIONS

• Two years related personnel experience
• Strong leadership skills
• Must possess strong interpersonal skills
• Ability to work independently as well in a team environment
• Excellent verbal/written skills
• Excellent organizational skills
• Detail-oriented
• Basic accounting knowledge
• Strong computer skills

SUPERVISION EXERCISED/ #OF STAFF: None

LANGUAGE/COMMUNICATION SKILLS (written & verbal): Superior written & verbal communication skills required.

COMPUTER/SYSTEM SKILLS REQUIREMENTS: Proficient in MS office, Office Automation, and Enterprise Resource Program. Excellent Excel skills required.

SKILLS REQUIREMENTS: Minimum 1 year experience working in a deadline, fast paced environment Proficient in all Microsoft Applications (Word, Excel & Outlook)

CERTIFICATES, LICENSES, REGISTRATION REQUIREMENTS: N/A

WORK ENVIRONMENT/ PHYSICAL OR MENTAL ABILITIES: The demands described here are representative of those that must be met by the employee to successfully perform the essential functions of the job with or without a reasonable accommodation. MENTAL DEMANDS (list below indicates % of time):

• Problem Solving 90%
• Working with interruptions 25%
• Analytical Skills 50%
• Creativity 25%
• Organization 75%
• Communications – Verbal and Written 90%

PHYSICAL DEMANDS (list below indicates % of time):

• Stand: 10%
• Sit: 80%
• Squat: 1%
• Walk: 10%
• Bend:
• Repetitive 2%
• Motion:
• 10%
• Climb: 0%
• Twist: 0%
• Operate Equipment: 0%
• Air and other public transportation Business Travel: 0%
• Driving: 0%
• Lifting (lbs): 5lbs
• Percentage of time Low Lifting: 2%
• Percentage of time High Lifting: 0%
• Carrying (lbs):
• Percentage of time Carrying: 0%
• Percentage of time Carrying: 0%

Joining our global team

Joining our global team, you’ll become a member of the business community’s global partner for forward-thinking talent and resource-management solutions. The ActOne Group is the largest privately held, woman and minority-owned workforce management company in the United States, operates in over 30 countries, and services over 17,000 clients.

A career with The ActOne Group means you’re a part of something bigger. Your resume will be shared with the entire ActOne Group family, giving you exposure to opportunities in staffing, workforce solutions, and business services through brands like AppleOne, AgileOne, and more! We want to ensure you have every opportunity to be the best you can be in the position where you fit best.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records.

For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

The Know Your Rights poster is available here: Know Your Rights Poster (https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf)

The pay transparency policy is available here: Pay Transparency Policy (https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf)

If you believe, you need a reasonable accommodation in order to search for a job opening or to apply for a position, please contact us by sending an email to [email protected] for assistance. The Company participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

E-Verify Poster (https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf)

Vets/Disabled

Two years related personnel experience; strong leadership, interpersonal, organizational, and communication skills; basic accounting knowledge; proficient in Microsoft Office, Office Automation, and ERP; excellent Excel skills; ability to work in fast-paced environment.

Key Responsibilities

• managing onboarding processes
• processing timecards and payroll
• coordinating with clients and recruiters

Skills & Tools

Microsoft Office, Microsoft Excel, Microsoft Word, Microsoft Outlook, Office Automation, Enterprise Resource Program

Job Details

• Category: Human Resources
• Seniority: Mid Level
• Commitment: Full Time, Temporary
• Workplace: Remote — United States
• Languages: English

About Enterprise Solutions Organization

A workforce management company providing talent and resource-management solutions. — Industry: Consulting Services