Operations Administrator PartTime

Sircle Media is a social media agency based in New York City that works with some of the best brands in the CPG & Beverage verticals. We focus on strategy, execution, content development and paid social media buying to help our clients win online and in-store. Founded in 2012, Sircle has spent the last decade establishing itself as a best in class agency solution in these categories. We are constantly looking for highly motivated, growth-mindset oriented talent to work with us as we continue to expand our portfolio of clients.Some Brands We Work With :Chomps, Catalina Crunch, Driscoll's, Harvest Snaps, Health-Ade, Noosa, Ritter Sport, Rudi's, Twinings USA, and many more.Inclusion in HiringSircle Media is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Please consider applying for this role even if you do not meet 100% of the suggested requirements, and/or if you have gaps in your resume.Description:We're looking for a highly organized, systems-oriented Operations Administrator to support our growing remote team. This is a part-time role ideal for someone who thrives behind the scenes ” building structure, maintaining order, and ensuring the operational engine runs smoothly.If you love clean systems, clear processes, and making chaos disappear, this role is for you.About the RoleThe Operations Administrator will support day-to-day operational, HR, and administrative functions across the company. You will work closely with leadership to maintain internal systems, manage tools and subscriptions, coordinate equipment logistics, and support financial and contractor workflows.This is a fully remote position, and part-time (20 hours) to start, with the possibility of more hours added in the future if the need exists and both parties desire.ResponsibilitiesOperations & Systems ManagementManage and maintain company platform subscriptions (licensing, renewals, user access)Oversee equipment requests and shipment coordination for team membersOrganize and maintain shared drives and digital file structuresManage internal forms and documentation systemsAssist with new client setup processesSupport contract organization and trackingEnsure internal systems stay clean, organized, and up to dateHR & Administrative SupportSupport employee onboarding logistics (email setup, account provisioning, system access)Assist with HR platform administration (PrismHR experience preferred)Maintain internal documentation and compliance recordsFinance & Contractor SupportSupport freelance contractor management and payment processingAssist with bookkeeping coordination (QuickBooks experience preferred)Track invoices and ensure timely paymentsQualifications3years of office, HR, operations, or administrative experience requiredStrong organizational skills with high attention to detailSystems-oriented thinker who enjoys creating and maintaining structureComfortable managing multiple workflows simultaneouslyProactive and solution-focusedExperience with QuickBooks preferredExperience with PrismHR preferredStrong written communication skillsAbility to work independently in a remote environmentOur ideal candidate will:Love checklists and clean dashboardsNotice when something is out of placeNaturally think in systems and process improvementsEnjoy supporting others and making their jobs easierThrive in a role where reliability and follow-through matterSchedulePart-time (hours flexible; to be discussed)Fully remoteCompensation$30/hour Experience: 3 years required Apply To This Job