Payroll Specialist

This is a Fully Remote Job About Our Client: The organization operates in the healthcare industry, focusing on proactive health care through advanced whole body MRI scanning technology that is fast, safe, and non-invasive. It addresses the challenge of late diagnoses by providing integrated hardware and software solutions, including AI enhancements, across domestic and global clinics to improve patient outcomes. About the Opportunity: The PAYROLL SPECIALIST role is responsible for managing payroll, benefits, and retirement operations for employees in the U.S. and Canada. This position ensures accurate payroll processing, compliance with regulations, and supports benefits administration. The role contributes to the organization by maintaining payroll integrity and employee satisfaction through timely and accurate compensation management. Responsibilities: Process biweekly and semimonthly payroll for salaried and hourly employees across U.S. states and Canadian provinces. Validate employee timecards, bonuses, commissions, and deductions. Reconcile payroll registers and prepare funding requests. Prepare Canadian Records of Employment and assist with year-end reporting. Provide backup payroll coverage as needed. Review payroll notices, track deadlines, and escalate complex compliance issues. Maintain accurate payroll records and recommend improvements. Respond to employee inquiries about pay and leave payments. Calculate salary continuation and employer top-ups related to leave and disability benefits. Support benefits administration through eligibility and enrollment updates. Reconcile benefits deductions and carrier invoices. Prepare and reconcile 401(k) contribution files and coordinate funding. Assist with retirement plan audits and compliance testing. Requirements: 3–5 years of payroll experience covering multistate U.S. and multiprovince Canadian payroll. Knowledge of U.S. paid family and medical leave and disability programs. Understanding of Canadian employee benefits and payroll deductions. Experience with 401(k) contributions, funding, and audit support. Strong payroll fundamentals and year-end reporting knowledge. Proficient in Excel for data reconciliation. Detail-oriented with strong organizational and judgment skills. Effective communication and discretion handling confidential data. Preferred experience with Rippling payroll system and supporting multiple entities. Payroll certification is a plus. Pay Range and Compensation Package: The pay range and compensation package for this role will be determined based on the candidate's experience, skills, and other relevant factors. Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin. Note: TalentHop is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.