Program & Events Coordinator

Program & Events Coordinator Location: Hybrid (Augusta, Maine / Remote) Department: Program & Administration Reports To: EVP & COO Status: Full-Time, Non-Exempt Salary Range: $42,000 - $65,000 annually, commensurate with experience and qualifications Join Our Team Maine Development Foundation (MDF) is seeking a highly organized, detail-oriented, and collaborative Program & Events Coordinator to support leadership development programs, conferences, trainings, and organization-wide initiatives. This role is ideal for someone who thrives in a fast-paced environment and is passionate about strengthening Maine communities. Position Overview The Program & Events Coordinator serves as a key member of MDF’s program team and is responsible for coordinating planning, logistics, administration, communications, and implementation of multiple programs and events throughout the year.

Key Responsibilities

• Program administration and coordination
• Event planning and logistics including audio visual and technology (in-person & virtually)
• Stakeholder communications
• Database and file management
• Support Institute for Civic Leadership, Leadership Maine, Policy Leaders Academy, Maine Adult Promise and other programs as needed
• Coordinate MDF-wide conferences, trainings, events and cross-program initiatives
• Maintain SharePoint files and Little Green Light CRM records
• Support communications with newsletters and social media, presentations and reports
• Coordinate agendas, scheduling and meeting minutes

Qualifications

• 2-3 years of experience in program, project, nonprofit, administrative or event coordination
• Associate degree or higher preferred or equivalent experience
• Excellent attention to detail
• Strong organizational and time-management skills
• Ability to manage multiple priorities and proactively anticipate the work pipeline
• Strong verbal and written communication skills
• Proficiency with Microsoft Office and virtual meeting platforms
• Event technology and audiovisual knowledge preferred

Benefits

MDF offers a generous benefits package including health insurance, paid vacation time, paid sick leave, paid holidays, and retirement benefits through a 403(b) plan. Additional Requirements Valid driver’s license and reliable transportation. Occasional travel, including some evening and overnight travel, may be required. Ability to occasionally lift up to 25 pounds and walk extended distances. Application Process This is a rolling recruitment, and applications will be reviewed as received until the position is filled. Submit ONE PDF application packet containing: Cover Letter, Resume, and contact information for three professional references. Email the application packet to [email protected] with PC26 Submission in the subject line.