Project Coordinator

• Support project teams throughout the project lifecycle by maintaining schedules, trackers, logs, and action lists.
• Monitor project activities, milestones, planned start and completion dates, and dependencies.
• Create, maintain, and distribute project documentation, including job packs and work instructions.
• Maintain accurate records of risks, issues, actions, and changes, escalating concerns to the Project Manager.
• Support statutory, permit, and notice activities where required, including Streetworks, NOIs, and traffic management processes.
• Manage PIANOI as-built submissions and related network adjustments where applicable.
• Maintain accurate and auditable project records in line with governance and contractual requirements.
• Update schedules, whereabouts, trackers, and relevant systems to support day-to-day project delivery.
• Coordinate with internal and external stakeholders regarding work planning and scheduling.
• Support project and operational meetings by coordinating inputs, recording actions, and following up on outstanding items.
• Prepare daily, weekly, and monthly reports by collecting and validating project data.
• Maintain accurate project information across internal, client, and partner systems.
• Identify data discrepancies, risks, and emerging issues and escalate them appropriately.
• Coordinate communication, documentation, correspondence, and updates between project stakeholders.
• Build and maintain effective relationships with internal and external stakeholders.
• Perform other reasonable duties as required.

Requirements

• 1–3+ years of experience in project coordination, project administration, operations coordination, or a similar role.
• Experience supporting projects, programmes, or operational teams in a coordination or administrative capacity.
• Understanding of the project lifecycle and basic project management controls.
• Experience maintaining project trackers, schedules, logs, and reports.
• Exposure to governance, compliance, or assurance activities.
• Strong organizational skills with the ability to manage multiple activities and deadlines simultaneously.
• High attention to detail and accuracy.
• Strong written and verbal communication skills.
• Good stakeholder and client engagement skills with a solutions-focused approach.
• Ability to learn and implement new processes and technologies.
• Good knowledge of Microsoft Office, particularly Word, Excel, and PowerPoint.
• Fluent English.

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