Purchasing Coordinator I

Astound is a leading provider of internet, WiFi, mobile, and TV services, dedicated to connecting communities and empowering lives through innovative technology.  We also keep businesses connected with dependable fiber infrastructure and internet solutions backed by award-winning service, helping organizations thrive in an increasingly connected world.

At the forefront of digital transformation, we continuously evolve our offerings to meet the dynamic needs of our customers—delivering reliable connectivity and groundbreaking digital experiences.

Our commitment to excellence extends beyond infrastructure. We invest in our people through personalized training, coaching, and a supportive work environment that fosters growth and opportunity. Employees are empowered to represent a superior telecommunications company while making a meaningful impact in the communities we serve.

We offer a robust benefits package that includes rewards, recognition programs, and employee discounts—ensuring our team members are supported in both their professional and personal journeys. At Astound, we believe in creating astounding possibilities for everyone, everywhere.

The Purchasing Coordinator I supports day-to-day procurement activity by creating and maintaining purchase orders, coordinating with vendors and internal stakeholders, tracking order status, and helping ensure accurate purchasing and inventory-related data. This coordinator provides first-line purchasing support, assists with routine invoice and order discrepancies, maintains documentation and tracking tools, and partners closely with Finance, Accounting, Accounts Payable, Inventory, warehouse operations, and suppliers to support timely, accurate, and compliant procurement activity.

• Create, update, and maintain purchase orders in accordance with established purchasing procedures.

• Coordinate with internal stakeholders to confirm purchasing requirements, coding, quantities, delivery needs, supporting documentation, and approval status.

• Communicate with suppliers, vendors, warehouse teams, Finance, Accounting, Payable, Inventory, and operational stakeholders to support timely order processing.

• Monitor open requests, purchase orders, approvals, deliveries, vendor responses, and missing documentation; provide status updates and follow-up as needed.

• Research items, vendor, pricing, inventory, coding, order history, and documentation details to resolve routine purchasing discrepancies.

• Support item creation, item maintenance, vendor documentation, supplier setup requests, and inventory-related system updates.

• Assist with purchasing run rates, minimum order quantities, reorder points, pricing communications, product ordering, reports, tracking tools, and dashboards.

• Partner with Accounts Payable, internal stakeholders, and suppliers to research invoice discrepancies, match exceptions, receipt issues, pricing variances, and purchase order concerns.

• Provide purchasing support by answering process questions, reviewing order details, supporting vendor follow-up, and helping resolve routine order issues.

• Cross-train to provide backup support during vacations, absences, and peak workload periods.

• Perform other duties as assigned.

What You Bring to the Table:

• 1–2 years of experience in purchasing, procurement operations, inventory support, finance, accounting, accounts payable, vendor coordination, or related business operations preferred
• Experience using Microsoft Excel and purchasing, inventory, ERP, or reporting systems is preferred.
• Working knowledge of purchasing, procurement, purchase order processing, vendor coordination, item setup, item maintenance, data integrity practices, and related documentation requirements.
• Ability to follow purchasing policies, approval workflows, documentation standards, and internal control requirements while maintaining accurate and complete records.
• Ability to review purchasing requests, validate supporting information, research discrepancies, resolve routine issues, and escalate exceptions appropriately.
• Strong attention to detail, analytical thinking, problem-solving, organization, research, and follow-through skills with the ability to manage multiple priorities and meet deadlines.
• Strong written, verbal, interpersonal, and customer-service skills with the ability to communicate status, delays, documentation needs, and next steps clearly and professionally.
• Ability to collaborate professionally across Finance, Accounting, Procurement, Accounts Payable, Inventory, vendors, suppliers, warehouse teams, and operational stakeholders.
• Proficiency in Microsoft Excel and Microsoft Office applications required; experience with Smartsheet, SharePoint, ReQlogic, ERP systems, Power Query, Power BI, or related reporting and purchasing tools preferred.
• Ability to maintain confidentiality and handle sensitive purchasing, vendor, inventory, and financial information appropriately.

Education: 

• High school diploma or equivalent required. Associate degree in Business Administration, Supply Chain Management, Finance, Accounting, or a related field preferred. Equivalent relevant experience may be considered.

We're Proud to Offer a Comprehensive Benefits Package Including:

• 401k retirement plan, with employer match

• Insurance options including: medical, dental, vision, life and STD insurance

• Paid Time Off/Vacation: Starting at 80 hours per year, and increases based on tenure with the organization

• Floating Holiday: 40 hours per year

• Paid Holidays: 7 days per year

• Paid Sick Leave: Astound allows a number of paid sick hours per calendar year and varies based on state and/or local laws

• Tuition reimbursement program

• Employee discount program

*Benefits listed above are for regular full-time position

Base Salary: The base salary range for this position is $21.00 - $26.00/hour plus opportunities for benefits. The base pay range represents the low and high end of the hiring range for this job. Actual pay will vary and may be above or below the range based on various factors including but not limited to relevant skills, experience, and capabilities.

Our Mission Statement:

* Take care of our customers

* Take care of each other

* Do what we say we are going to do

* Have fun

Astound is proud to be an Equal Opportunity Employer, and we are dedicated to cultivating an inclusive workplace where employees feel valued, respected, and empowered.  Discrimination of any kind has no place here.  We are committed to providing equal opportunities for all employees and applicants, regardless of race, color, religion, sex, gender, pregnancy, childbirth and related conditions, national origin, age, physical and mental disability, marital status, sexual orientation, genetic information, military or veteran status, citizenship, or other status or characteristic protected by applicable law. We strive to create a culture that celebrates our differences and promotes fairness and inclusivity in all aspects of our business.

FCO (For San Francisco Candidates only):

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

CCPA Employee Privacy Policy (For California Candidates Only):

https://www.astound.com/wp-content/uploads/2023/09/CCPA-Employee-Privacy-Notice.pdf

High school diploma or equivalent required; 1-2 years purchasing or related experience preferred; proficiency in Microsoft Excel and Office required; experience with ERP, Smartsheet, SharePoint, ReQlogic, Power Query, Power BI preferred.

Key Responsibilities

• creating purchase orders
• coordinating with vendors
• tracking order status

Skills & Tools

Microsoft Excel, Microsoft Office, Smartsheet, SharePoint, ReQlogic, ERP, Power Query, Power BI

Job Details

• Category: Supply Chain / Logistics / Procurement
• Seniority: Entry Level
• Commitment: Full Time
• Workplace: Remote — California or Illinois or Maryland or New York or Pennsylvania or Massachusetts or Washington or Oregon or Texas or New Jersey
• Salary: USD 43,680 – 54,080 / year
• Languages: English

Benefits

• 401k matching
• Generous paid time off
• Tuition reimbursement
• Retirement plan

About Astound

A leading provider of internet, WiFi, mobile, and TV services, dedicated to connecting communities and empowering lives through innovative technology. — Industry: Information Technology