Recruitment Coordinator (PST)

Recruiting Coordinators needed ASAP! (PST or MST timezones) Location: 100% Remote, 3 months, 40 hrs Employment Type: Contract, $40/hr We are building a team of highly organized and proactive Recruiting Coordinators to support our client, for their existing team of approximately 12 recruiters managing searches across multiple business functions, including Operations, Legal, and Business Services. This individual will serve as a key support partner to the recruiting team, helping manage interview scheduling, candidate communication, recruiting administration, and day-to-day coordination across multiple searches. The ideal candidate is comfortable working in a fast-paced, high-volume environment, balancing competing priorities, and providing consistent support to multiple recruiters and hiring managers.

Key Responsibilities

Provide recruiting coordination support to a team of approximately 12 recruiters across multiple business functions. Coordinate and schedule interviews between candidates, recruiters, and hiring managers across multiple time zones. Manage complex calendars, interview logistics, meeting invitations, and scheduling changes. Support recruiting activity across Operations, Legal, Business Services, and other corporate functions. Maintain accurate candidate information, interview schedules, and status updates within the ATS. Communicate with candidates throughout the recruiting process, ensuring a professional and positive candidate experience. Partner with recruiters to monitor interview progress, gather feedback, and coordinate next steps. Assist with candidate follow-ups, application tracking, offer coordination, and pre-employment activities. Proactively identify scheduling conflicts and help keep searches moving forward. Qualifications 2+ years of experience in recruiting coordination, talent acquisition, or HR administration. Previous experience supporting multiple recruiters simultaneously. Ability to manage a high volume of interview scheduling and coordination requests. Strong organizational skills and exceptional attention to detail. Excellent written and verbal communication skills. Ability to prioritize competing requests and work independently in a remote environment. Experience with Applicant Tracking Systems (ATS), Microsoft Office, Outlook, and Google Workspace. Strong customer service skills and a commitment to providing an excellent candidate experience.

Preferred Qualifications

Experience supporting corporate or embedded recruiting teams. Experience supporting searches across multiple functions, including Operations, Legal, Finance, and Business Services. Familiarity with ATS platforms such as Workday, Greenhouse, Lever, or iCIMS. Experience coordinating interviews across multiple departments and stakeholder groups. Key Success Factors Ability to effectively support 12 recruiters with varying recruiting needs and priorities. Strong responsiveness and follow-through. Accurate and efficient interview scheduling. Consistent communication with candidates, recruiters, and hiring managers. Ability to stay organized while managing multiple searches simultaneously. Proactive approach to problem-solving and keeping the recruiting process moving.