[Remote] Administrator

Note: The job is a remote job and is open to candidates in USA. The Marcia Brady Tucker Foundation is a private family foundation that supports charitable organizations through grant cycles and a member-match program. The Administrator provides day-to-day administrative, financial, grantmaking, meeting coordination, communication, technology, and records-management support for the volunteer-led organization.

Responsibilities

• Oversee the Foundation's day-to-day operations, keeping them organized, on schedule, and running smoothly
• Support the President, Board, and committees, and manage the Foundation's records, calendar, and deadlines
• Administer the Foundation's grantmaking across its board grant cycles and member-match program, processing grants from approval through payment
• Manage the Foundation's budget and accounts, track expenditures, and maintain accurate financial records, preparing clear, timely financial reporting for the Treasurer and Board
• Coordinate with the Foundation's accountant on tax filings and financial statements and help safeguard the Foundation's financial controls and compliance
• Plan and manage the Foundation's two annual meetings, including venue selection, logistics, and on-site coordination. The Administrator will travel to these meetings (typically Wednesday-Sunday trips)
• Build and maintain reliable vendor and venue relationships, ensuring continuity from year to year
• Communicate clearly and professionally with Members, Directors, and grantees
• Support a multigenerational membership with varied backgrounds and preferences, handling all communication with discretion and confidentiality
• Advance the Foundation's technology, website, and record-keeping, modernizing administrative processes while continuing to support Members who prefer traditional methods
• Maintain accurate, well-organized records, including governing documents and the membership directory

Skills

• Bachelor's degree, or equivalent combination of education and demonstrated professional experience
• Working knowledge of basic accounting, bookkeeping, and payroll processing, with experience in budget tracking and the accurate processing of grants, payments, and expense documentation
• Ability to read tax returns and audited financial statements for both the Foundation and its 501(c)(3) grantees, with familiarity with investment reporting and the language of asset management
• Strong proficiency with technology, including databases, spreadsheets, document-management systems, standard office software, and website support or coordination
• Excellent written and verbal communication skills. The ability to communicate clearly and professionally with Board Members, grantees, and other stakeholders is a must
• Self-directed and organized, with the ability to manage concurrent priorities and meet deadlines without close supervision
• Calm, discreet, and resilient under pressure
• An excellent communicator, able to bring an appropriate sense of humor to the work
• Willing to listen and learn, with respect for the Foundation's history and the perspectives of its members
• Willing to travel twice annually and be available evenings/weekends during the two peak annual cycles
• Minimum of 5 years of progressively responsible administrative, nonprofit, or financial/operations experience, ideally including work with a foundation, family philanthropy, or membership organization
• Familiarity with the regulatory environment for private foundations, or the demonstrated capacity to come up to speed quickly with the support of professional advisors

Benefits

• Remote work arrangement
• Travel expenses reimbursed for the Foundation's two annual meetings
• Ordinary business costs reimbursed, including office supplies, software, and continuing education

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