[Remote] Conference Program Manager
Note: The job is a remote job and is open to candidates in USA. Type A Events is a boutique agency specializing in the creation of meaningful and innovative experiences for industry-leading brands. The Conference Program Manager supports the planning, coordination, and execution of client meetings, conferences, and events, including event logistics, vendor coordination, budgeting, documentation, and on-site operations.
Responsibilities
- Assist in conference planning activities and manage assigned project elements
- Collaborate with team members to determine objectives and requirements for meetings and conferences
- Create and maintain event documentation, including meeting minutes, weekly reports, and post-conference client reports
- Help manage sponsorship opportunities and planning
- Prepare documents for onsite operations
- Coordinate event logistics, including accommodations, transportation, facilities, catering, and signage
- Assist in managing registration of event participants, including set-up, room block management, and activity tracking
- Handle orders and shipments of event supplies and promotional items
- Research potential vendors and assist in the contract finalization process
- Support the development of programs, agendas, and budgets according to client requirements
- Help review event bills for accuracy and process payments
- Work on-site for assigned events, supporting day-of logistics and troubleshooting issues
- Act as a liaison between vendors, Type A Events, attendees, and clients for logistical operations and support
- Keep a pulse on current industry trends through continued training and research
- Participate in cross-training opportunities
Skills
- Bachelor's degree in Event Management, Hospitality, or related field
- 2+ years of meeting planning experience
- Understanding of the travel industry, hotel chains, and meeting industry terms
- Strong organizational and multitasking skills
- Excellent written and verbal communication abilities
- Proficiency in Google Suite and database systems
- Ability to travel and work on-site for programs, including some weeknights and weekends
- Capable of lifting and moving up to 50 pounds
- Strong customer service skills and ability to remain calm under pressure
- Exceptional attention to detail and organizational skills
- Collaborative team player with excellent interpersonal skills
- Resourcefulness, good judgment, and problem-solving abilities
- Adaptability to changing priorities and deadlines
- Location: Remote (Preferred locations: Minneapolis, MN; NV, CO, MO, CA, NY, FL, OR, TX)
Benefits
- Paid time off
- Health & Dental Insurance
- 401(k)
- Professional development opportunities
- Flexible work schedule
Company Overview