Remote Construction Business Development Estimating&Pipeline Coordinator

• Review permit applications, planning records, zoning information, annexation activity, and development approvals.
• Assess civil and site plans at a business development screening level.
• Determine the current stage of development projects, including planning, permitting, preconstruction, bidding, and construction.
• Identify developers, property owners, civil engineers, consultants, and other relevant stakeholders.
• Evaluate whether identified projects align with the organization's construction services and target markets.
• Verify project information and escalate technical engineering questions when necessary.

• Monitor construction and land development activity across designated locations in Delaware, Maryland, and North Carolina.
• Use public records, development intelligence platforms, and other research tools to identify upcoming projects.
• Research project scope, estimated size, approval status, timelines, and key contacts.
• Identify potential opportunities before they reach the formal bidding stage.
• Prioritize qualified, relevant opportunities rather than simply generating large volumes of leads.
• Work toward a target of approximately 5–10 qualified, engaged opportunities per month in each designated municipality or county.

• Use AI tools to improve the speed and organization of project research.
• Summarize public records, development information, and project documentation.
• Verify AI-generated findings against reliable sources and identify errors, inconsistencies, or missing information.
• Improve research prompts and workflows to support more accurate and efficient results.
• Apply independent judgment when evaluating findings and determining whether opportunities meet the organization's requirements.

• Track upcoming opportunities, bid invitations, submission deadlines, assigned estimators, submitted bids, and follow-up actions.
• Maintain accurate and up-to-date project pipeline records.
• Follow up with estimators and project managers on outstanding tasks, agreed deadlines, and next steps.
• Identify stalled opportunities and overdue actions and escalate significant delays to management.
• Provide concise weekly updates highlighting priority projects, pipeline progress, and outstanding commitments.

• Maintain organized project and opportunity databases using Microsoft Excel, Microsoft Lists, or other approved systems.
• Record project locations, development stages, permit status, estimated size, priorities, assigned team members, and next actions.
• Ensure records are accurate, complete, consistent, and accessible to relevant team members.
• Prepare regular reports on research findings, qualified opportunities, and pipeline activity.

• Research project information through municipal, county, planning, zoning, and permitting systems.
• Contact relevant public agencies when necessary information is unavailable online.
• Communicate professionally with civil engineers, developers, consultants, and other project stakeholders.
• Request clarification on project status and publicly available information.
• Document information received and maintain appropriate follow-up records.

Requirements

• A bachelor's degree in a relevant field, such as Civil Engineering, Construction Management, Quantity Surveying, Architecture, Urban or Regional Planning, Project Management, Real Estate Development, or a related discipline.
• At least 2 years of relevant professional experience in construction, civil engineering, land development, real estate development, pre-construction, estimating, business development research, market intelligence, or project coordination.
• Experience working with a civil engineering firm, land or real estate developer, infrastructure contractor, or construction company.
• Practical understanding of construction, civil/site development, or land development processes.
• Understanding of how projects progress through planning, permitting, approvals, bidding, and construction.
• Ability to review permit applications, development records, and civil/site plans at a business development screening level.
• Practical experience using ChatGPT or other AI tools for research, analysis, learning, or work-related tasks.
• Strong research, analytical, critical-thinking, and information-verification skills.
• Proficiency in Microsoft Excel and experience maintaining databases, trackers, CRM systems, or project records.
• Strong written and spoken English communication skills.
• Excellent organization, attention to detail, and follow-through.
• Ability to work independently, apply training, retain instructions, and use established criteria to evaluate new opportunities.
• Proactive communication, including regular progress updates and timely escalation of challenges.
• Ability to adapt when research is blocked by switching to other productive tasks and documenting unresolved issues for follow-up.
• Reliable availability during agreed U.S. Eastern Time working hours and the ability to remain responsive during the working window.
• Ability to work remotely with minimal supervision and collaborate effectively with U.S.-based teams.

• Experience reviewing permit applications, planning records, zoning activity, or development approvals.
• Experience supporting construction estimating, bid management, or business development pipelines.
• Familiarity with Zonda or similar construction development and market intelligence platforms.
• Previous experience with Zonda is not mandatory, as training can be provided.

• ChatGPT or other AI productivity tools
• Microsoft Excel, Word, Outlook, Teams, and Microsoft Lists
• Microsoft 365
• CRM and pipeline management systems
• Public permitting databases
• Municipal and county websites
• Planning records and public meeting information
• Zonda or similar development intelligence platforms
• The candidate should be willing to learn new systems and continuously improve research workflows.

Benefits

• Monthly Salary depending on relevant experience, qualifications, demonstrated capabilities, and interview performance.
• Working 20 hours per week
• Remote working arrangement.

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