[Remote] Contract Administration Coordinator

Note: The job is a remote job and is open to candidates in USA. Avem Health Partners is seeking a Contract Administration Coordinator to support the efficient and compliant management of contracts. The role prepares, processes, tracks, and maintains contractual documents, supports contract workflows, responds to inquiries, and prepares reports while providing clerical and administrative support.

Responsibilities

• Tracks contract status, key dates, expirations, and renewal timelines to ensure timely follow-up and continuity of services
• Performs word processing, photocopying, retrieving documents, compiling and maintaining records and files, and preparing contracts using templates
• Administers overall clerical support to the department
• Assists with analytical work, data entry, and customer service working with both internal and external customers
• Responds to internal and external inquiries regarding contract status, documentation, and processes in a timely and professional manner
• Prepares standard reports and summaries related to contract activity, status and metrics
• Other duties as assigned
• The individual must support the mission, vision, and goals of Avem Health Partners and serve as a role model within the company
• Exhibit positive customer service behavior in every day work interactions
• Demonstrate a courteous and respectful attitude to internal workforce and external customers
• Communicate accurately and appropriately
• Handle difficult situations in a discreet and professional manner
• Hold self-accountable for professional practice
• Participate in performance improvement activities utilizing principles to support and improve departmental goals
• Demonstrate knowledge of unit goals and is active in committees and projects to achieve these goals
• Keep current with literature regarding changing practices, interventions and best practices
• Assume responsibility for seeking out educational and professional opportunities for personal learning needs and growth as well as meeting mandatory education requirements
• Act as a preceptor as requested
• Demonstrate excellent work attendance and actively participate in a variety of meetings and training sessions as required
• Adhere to the Avem Health Partners Code of Conduct and Standards of Behavior. Complies with established policies and procedures and all health and safety requirements

Skills

• High school diploma or equivalent required
• Minimum of 1-3 years of administrative, clerical, or contract support experience required
• Strong organization skills with high attention to detail and accuracy
• Proficiency in Microsoft office suite (word, excel, outlook) required
• Strong written and verbal communication skills with a customer service orientated approach
• Ability to handle sensitive and confidential information with professionalism and discretion
• No licensure required
• Associate's degree in business administration, Healthcare Administration, Legal Studies, or a related field preferred
• Experience in healthcare, legal, or contract administration environment strongly preferred
• Experience with contract management systems or document management platforms preferred
• Certified Administrative Professional (CAP) or similar administrative certification preferred

Benefits

• Fully remote work

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