[Remote] Contract Analyst

Note: The job is a remote job and is open to candidates in USA. Stillwater Sciences is an employee-owned environmental consulting firm specializing in scientifically based solutions to aquatic, terrestrial, and watershed resource management. The Contract Analyst reviews, negotiates, administers, and tracks contracts, identifies contractual risks, supports compliance, and works with project managers, leadership, stakeholders, and counsel to protect the company’s interests and support successful project delivery.

Responsibilities

• Review and analyze client, prime, and subcontract agreements to identify contractual obligations, risks, and key contractual terms, including indemnification, intellectual property, payment, insurance, and confidentiality provisions
• Evaluate prime contract and client contract provisions for consistency and applicability to our work
• Compare agreed-to contract terms from previous contracts with new contracts
• Evaluate flow-down provisions from client contract when Stillwater is a subcontractor
• Review standard agreements embedded in requests for proposals and draft requested edits/additions as part of our proposal to the client
• Identify unacceptable contract terms and conditions and draft alternative language with thoughtful and professional rationale and responses
• Work with Stillwater signatories and project managers to negotiate acceptable contract terms and conditions
• Work with stakeholders and counsel to develop and maintain standard contract language, templates, and negotiation guidelines
• Interpret and communicate complex contract terms clearly and succinctly to non-legal stakeholders
• Develop and maintain organized contract records and operational processes
• Process contracts and amendments for project set-up, including document management
• Support project managers with preparation, execution, and administration of subconsultant agreements
• Manage Certificates of Insurance and insurance-related requests in coordination with an insurance broker
• Coordinate and communicate directly with client and subconsultant project managers and/or contract analysts as needed
• Recommend process improvements to improve efficiency and consistency

Skills

• * Understanding of contract language, obligations, and risk concepts relevant to professional service firms
• * Ability to review legal and contractual documents and understand key contract terms and conditions
• * Collaborative approach with reliable follow-through and attention to detail
• * Ability to maintain confidentiality and handle sensitive information
• * Bachelor's degree in business, English, or legal-related field of study
• * A minimum of three years' experience processing contracts with progressively increasing responsibilities including reviewing, redlining, and negotiating with third parties (an equivalent combination of education and experience which would provide the required knowledge, skills, and abilities may be considered)
• * Advanced Microsoft Office (Word, Excel, and Outlook) and Adobe Acrobat skills
• * Ability to remain in a stationary position more than 50% of the time and operate a computer and other standard office equipment with reasonable accommodation
• * Experience in contract management and familiarity with legal requirements and terms of use, particularly in California. Certification or extension coursework in contract management a plus
• * Experience supporting contracts within environmental consulting, architecture, engineering, construction (AEC), or other professional services organizations
• * Experience reviewing public agency contracts and subconsultant agreements
• * Strong analytical and critical thinking skills; extremely detail oriented
• * Collaborative and customer-service-oriented approach
• * Self-motivated with strong follow-through and ownership of responsibilities

Benefits

• Paid time off
• Health insurance for benefit-eligible employees
• Dental insurance for benefit-eligible employees
• Life insurance for benefit-eligible employees
• Disability insurance for benefit-eligible employees
• Paid family leave
• Paid professional development
• A 401(k) with employer match
• Participation in Stillwater's Employee Stock Ownership Program upon meeting eligibility requirements
• Stillwater covers 100% of employee medical, dental, life, and disability insurance premiums and 40% of dependent premiums
• This is a full-time, 40 hours/week exempt position that can be performed remotely or be based in any of our nine offices

Company Overview