[Remote] Contract Operations Coordinator
Note: The job is a remote job and is open to candidates in USA. SPECTRAFORCE is seeking a contractor to support Market Access Strategy operations. The role manages consultant and consulting-firm onboarding, contracts, SOWs, budgets, purchase orders, invoices, compliance documentation, and engagement lifecycle coordination, while providing operational support for strategic initiatives.
Responsibilities
- Manage onboarding and maintenance of individual consultants within iHub and applicable systems
- Identify and recommend new consultants while managing the transition of retiring or underutilized consultants to maintain a strong MAx bench
- Coordinate consultant interviews and onboarding activities
- Support establishment and maintenance of consultant contracts, FMVs, and engagement documentation
- Maintain centralized repository of consultant profiles, expertise, contract status, and engagement history
- Proactively identify and recommend new consultants to expand the MAx consultant bench based on evolving business needs
- Coordinate scheduling of ad hoc consulting engagements and meetings based on stakeholder availability
- Ensure timely response and coordination for incoming consulting requests across MAx teams
- Manage consultant closeout activities, invoice tracking, and compliance documentation
- Monitor contract cycles and funding status to prevent disruptions to active engagements
- Support annual budgeting and forecasting activities based on departmental consultant utilization trends
- Manage onboarding and operational coordination of consulting firms supporting MAx organizations
- Coordinate SOW creation, renewals, amendments, and execution tracking
- Submit and manage purchase orders (POs) associated with consulting engagements
- Track consulting costs, accruals, and reconciliation activities across departments
- Support cross-charge tracking and reconciliation for shared consulting engagements
- Maintain centralized tracking of consulting firm contracts, SOWs, timelines, and budget status
- Ensure timely invoice processing and alignment with approved scopes and budgets
- Partner with finance/accounting stakeholders to ensure continuity of engagements and budget visibility
- Support Strategy-led summits, advisory boards, panel discussions, and consulting engagements
- Coordinate operational logistics related to external experts, panelists, and consulting partners
- Assist with contracting, SOWs, budgeting, invoicing, and engagement coordination for strategic initiatives
- Provide administrative and operational support for consulting-related activities tied to strategic programs and leadership meetings
Skills
- Strong ability to manage consultant onboarding, contracts, SOWs, FMVs, invoicing, and engagement lifecycle activities with high attention to detail and compliance
- Experience managing budgets, purchase orders, accruals, reconciliations, and spending tracking across multiple stakeholders and departments
- Strong organizational and communication skills with the ability to manage multiple requests, coordinate schedules, prioritize timelines, and work across Market Access, Finance, Procurement, Compliance, and Strategy teams
- 3+ years of experience in project coordination, vendor management, consulting operations, procurement, or financial operations
- Work experience within closely related life sciences industries, such as biotechnology, pharmaceuticals, or healthcare, is required
- Bachelor's degree preferred in Business, Finance, Operations, or related field
- Experience with contract management systems, PO processes, budgeting tools, and vendor onboarding platforms (e.g., iHub) preferred
Benefits
- Remote work model
- Full-time hours (40 hours/week) on W2
Company Overview
Company H1B Sponsorship