[Remote] Grants Program Manager
Note: The job is a remote job and is open to candidates in USA. Haima Therapeutics is a pre-clinical biopharmaceutical startup developing platelet-inspired therapies for severe bleeding indications. The Federal Programs and Grants Manager will coordinate federally funded biomedical R&D programs, including planning, sponsor reporting, compliance, budgets, contracts, vendors, and communication with internal and external partners.
Responsibilities
- Manage day-to-day execution of multiple federally funded research programs (DARPA, DoD, NIH, and other agencies)
- Maintain grant-related project plans, Gantt charts, milestones, critical paths, and program dashboards
- Coordinate project meetings, prepare agendas, meeting minutes, and action-item tracking
- Identify program risks and bottlenecks, monitor dependencies across workstreams, and escalate issues to leadership
- Coordinate preparation and submission of technical, financial, milestone, monthly, and final reports to government sponsors
- Track sponsor deadlines, award requirements, contractual obligations, deliverables, and follow-up requests
- Ensure compliance with award requirements, reporting deadlines, and contractual obligations
- Support government reviews, site visits, and technical interchange meetings by preparing presentations, briefing materials, and supporting documentation
- Track protocol approvals and compliance deadlines, ensuring alignment with project timelines and sponsor requirements
- Monitor project budgets, expenditures, burn rates, subcontract spending, and procurement activities
- Coordinate vendor contracts, consulting agreements, statements of work, purchase orders, invoices, and deliverables
- Develop standardized project management tools, templates, and reporting processes to improve program execution and communication across the organization
Skills
- • Bachelor's degree, preferably in life sciences, biomedical engineering, or a related field
- • 5+ years of experience managing complex R&D programs, federally funded research projects, or scientific operations
- • Experience administering federal research awards (e.g., DARPA, DoD, NIH, BARDA, NSF) or equivalent government-sponsored programs
- • Demonstrated success coordinating multidisciplinary teams, external vendors, CROs, CDMOs, consultants, and academic collaborators
- • Experience developing project plans, managing schedules, budgets, risks, and program deliverables
- • Strong technical writing and organizational skills, including preparation of reports and project documentation
- • Excellent communication and interpersonal skills, with the ability to manage multiple priorities in a fast-paced environment
- • Proficiency with Microsoft Office and project management software (e.g., Microsoft Project, Smartsheet, Asana, or similar)
- This full-time position may be based remotely within the United States or in-person at our Cleveland, OH headquarters
- Candidates should be available to travel as needed for project kickoffs, site visits, and other planning sessions (approximately 10%)
- • Experience in biotechnology, pharmaceuticals, medical devices, or translational biomedical research
- • Familiarity with federal contracts, grants, cooperative agreements, or Other Transaction Authority (OTA) agreements
- • Experience coordinating research compliance activities, including IACUC, ACURO, or GLP studies
- • PMP certification or equivalent project management certification
Benefits
- Full-time position
- May be based remotely within the United States or in-person at the Cleveland, OH headquarters
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