[Remote] Inspection Program Coordinator

Note: The job is a remote job and is open to candidates in USA. Pennsylvania Certified Organic (PCO) is a non-profit organization providing organic certification services to farmers and food producers across the United States. The Inspection Program Coordinator coordinates and assigns inspections, manages inspection scheduling and records, supports inspector personnel management, and conducts inspections in accordance with PCO policies and procedures.

Responsibilities

• Coordinate and assign inspections for all programs (e.g. organic and grass-fed) and types (e.g. unannounced, residue testing, and investigative) in a manner that achieves completion goals, and recurring inspection requirements
• Serve as primary contact for contract and staff inspectors for inspection assignments, scheduling, and file management
• Coordinate and collect annual inspector contracts
• Track and monitor inspection reports, unannounced inspections, and residue sample submissions to ensure timely submission
• Ensure cost-efficient use of inspection program resources including travel time and expenses
• Update and maintain PCO’s database for communicating inspection assignments; and
• Coordinate with the Certification Team to ensure that prioritized inspection files are available for inspection in time to meet client and inspector needs
• Assist the Inspections Deputy Director with policy and procedure development, documentation, and implementation
• Maintain a system for inspectors to access current and relevant PCO materials
• Assist the Inspections Deputy Director with material development, inspector evaluations, inspector and staff training, and other tasks as requested; and
• Support, coach, and mentor inspectors for continuous improvement of inspection quality
• Conduct inspections, including field evaluations, in accordance with PCO policies and procedures; and
• Maintain a high-level understanding of the inspection process and ensure all required qualifications to perform inspections are in good standing
• Assist with Certification and Quality Team tasks as requested
• Participate in staff, inspections, and certification team meetings (additional meetings as needed)
• Serve as a representative of PCO in relevant industry areas as appropriate and role model diversity, equity, and inclusion; and
• Perform any other tasks relevant to these duties or the mission of the organization as assigned by the supervisor

Skills

• * Bachelor's degree, preferably in agriculture, biology, environmental studies, food science, or other relevant field - or equivalent experience
• * Knowledge of organic standards and regulations
• * Familiarity with certification procedures
• * Minimum 1-year experience (3-year experience preferred) in inspections and/or certification related roles, preferably in a regulated industry
• * Qualifications to conduct inspections in multiple scopes (crops, livestock, and/or processing) from IOIA or equivalent
• * Competency in the subject matter of inspections being performed
• * Excellent organizational skills and attention to detail
• * Valid driver's license
• + Dedicated to PCO's mission
• + Understands and appreciates the importance of extraordinary customer service
• + Ability to manage multiple priorities and perform within deadlines
• + Excellent communication, writing, and interpersonal skills
• + Analytical problem-solving ability
• + Performs work with utmost honesty and integrity
• + Able to work with minimal supervision while understanding the necessity for communicating and coordinating work efforts with others
• + Must be able to develop a work plan and perform in a team environment
• + Computer proficiency: word processing, spreadsheets, internet research, databases, comfort using a computer for multiple hours at a time
• * Standard / Remote office setting; proximity to office equipment that includes electronic devices
• * Must remain at a workstation for at least 50% of the time; will need to use equipment that includes electronic devices
• * Perceive and interact with text, media, and people
• * Communicate and accurately exchange information with text, media, and people
• * Must be able to lift up to 50 lbs
• * Moderate travel required. This role requires travel by car, air, or other transportation and the employee should be able to withstand the demands of regular travel
• * May be required to be exposed outdoors to sun and other elements
• * May be required to ambulate long distances in fields, facilities, and training locations, and/or other relevant sites
• * Inspection coordination experience preferred

Benefits

• This position is fully remote

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