[Remote] Legal Operations Analyst – Payments & Vendor Management
Note: The job is a remote job and is open to candidates in USA. Legal.io is recruiting for an unnamed leading global technology company. The Junior Analyst will support its legal operations team by managing legal payments and supporting vendor management and payment processing, coordinating with global Legal, Finance, Procurement, and Treasury teams to ensure accurate and timely transactions.
Responsibilities
- Manage and prioritize a high-volume queue of legal settlement, court-ordered, and regulatory fine payments, ensuring accurate and timely processing
- Coordinate the end-to-end legal payment workflow, including documentation collection, payment submission, and payment tracking
- Review and validate supporting documentation, including court orders, W-8/W-9 tax forms, banking information, and other payment requirements
- Submit and track payment requests using internal finance and payment management systems
- Coordinate supplier onboarding and vendor setup requests with procurement and Source-to-Pay teams
- Monitor payment processing timelines, identify potential delays, and escalate urgent or time-sensitive requests
- Collaborate with Accounts Payable, Finance, Tax, Treasury, and Legal teams to resolve payment processing issues
- Communicate with global legal stakeholders and external counsel regarding payment requirements, missing documentation, and payment status
- Support international and foreign currency payments, including coordination with Treasury teams
- Assist with legal vendor onboarding, compliance documentation, and related legal operations processes
- Maintain and update internal legal operations resources, process documentation, and knowledge management materials
Skills
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field
- 3–5 years of experience in accounting, finance, procurement, budgeting, legal operations, or a related function
- Strong understanding of accounting principles, payment processing, and procurement workflows
- Experience working with enterprise resource planning (ERP) systems and financial management tools
- Proficiency in Microsoft Excel, including the ability to organize, review, and analyze large datasets
- Experience supporting supplier onboarding, vendor management, or accounts payable processes
- Exceptional attention to detail, particularly when reviewing financial and legal documentation
- Strong analytical and problem-solving skills, with the ability to evaluate payment requirements and determine appropriate processing workflows
- Excellent written and verbal communication skills
- Ability to manage multiple high-priority requests simultaneously while maintaining accuracy and meeting deadlines
- Enterprise resource planning (ERP) platforms
- Microsoft Excel and financial data analysis tools
- Procurement and Source-to-Pay (S2P) platforms
- Supplier onboarding and vendor management systems
- Payment processing and invoice management tools
- Internal case management, workflow tracking, and documentation platforms
- Highly organized and detail-oriented, with a strong commitment to accuracy
- Comfortable managing high-volume transactional workflows and competing deadlines
- Proactive communicator who can clearly explain financial processes to legal and business stakeholders
- Strong relationship builder with the ability to collaborate across Legal, Finance, Procurement, and Treasury teams
- Resourceful problem-solver who can identify issues, escalate appropriately, and drive matters toward resolution
- Comfortable working independently while maintaining strong communication with stakeholders
- Adaptable and responsive in a fast-paced, global business environment
- Prior experience supporting legal operations, legal finance, or legal vendor management functions
- Experience processing legal settlements, court-ordered payments, regulatory fines, or other specialized payments
- Familiarity with Oracle Fusion or comparable ERP platforms
- Experience with Source-to-Pay (S2P) systems, procurement platforms, and supplier onboarding workflows
- Experience supporting international payments, foreign currency transactions, and cross-border payment requirements
- Understanding of W-8/W-9 tax documentation and related compliance requirements
- Familiarity with third-party assessment and vendor compliance processes
- Experience collaborating with global teams across multiple time zones
Benefits
- Remote work
Company Overview
- Legal.io is the enterprise marketplace for legal talent and tools. We help legal departments hire better legal talent faster. It was founded in 2011, and is headquartered in San Francisco, California, USA, with a workforce of 51-200 employees. Its website is https://www.legal.io/.