[Remote] Operations Coordinator

Note: The job is a remote job and is open to candidates in USA. The Anti-Defamation League is an anti-hate organization working to combat antisemitism and extremism through advocacy, education, and related programs. The Operations Coordinator will provide administrative and operational support to the Center on Extremism and the Center on Technology and Society, including scheduling, budget and invoice coordination, records management, database maintenance, and internal reporting.

Responsibilities

• Manage calendars and scheduling for team leadership, including coordinating meetings with internal and external stakeholders
• Assist with the preparation of budget and routing of contracts and agreements; track deadlines and ensure follow-through on signatures and renewals
• Support the submission and tracking of invoices and payment requests; liaise with internal finance and procurement contacts as needed
• Track and assist with all operations work related to the Center on Extremism and Center on Technology and Society
• Maintain organized records for team documentation
• Assist with database maintenance
• Help maintain shared drives and organize content across platforms like SharePoint, Notion, and internal team folders
• Support the collection and compilation of team updates and project metrics for internal reporting
• Assist in drafting internal documents and slide decks that help summarize team workstreams and outcomes

Skills

• Associate's degree or equivalent work experience required
• This role will require 3 days in the office
• Excellent organizational skills with strong attention to detail
• Ability to manage multiple tasks simultaneously and follow through reliably
• Strong written and verbal communication skills
• Proficiency with Microsoft Office Suite, Box, and Notion
• Comfort working in a fast-paced, team-oriented environment
• Committed to contributing to a culture where everyone thrives
• Collaborative team-player
• Creative and innovative; takes initiative
• Results-oriented – a problem solver (versus a problem identifier)
• Excels in dynamic environments that require adaptability
• Ability to manage multiple priorities simultaneously
• Energized by ADL's mission and work
• The ideal candidate has several years' experience in an administrative, operations, or team support role
• NYC preferred (CSC)

Benefits

• ADL is a hybrid environment; this role will require 3 days in the office.

Company Overview

Company H1B Sponsorship