[Remote] Program & Administrative Coordinator

Note: The job is a remote job and is open to candidates in USA. Prizmah is a network for Jewish day schools across North America that supports schools, leaders, and communities in achieving greater impact. Prizmah is seeking a highly organized Program & Administrative Coordinator to support Leadership Programs through administrative coordination, event planning, financial administration, communications, and participant support.

Responsibilities

• Partner with the Sr. Director DSLTI and other program leaders to coordinate administrative and logistical needs across Leadership Programs
• Coordinate interviews, meetings, and virtual sessions
• Maintain applicant, fellow, alumni, and prospective participant records
• Partner with Prizmah's Marketing team to ensure participant information is accurate across systems
• Create and manage Zoom meetings, WhatsApp groups, and email distribution lists
• Serve as a point of contact for program participants, faculty, and other stakeholders; respond to inquiries and provide follow-up information as needed
• Prepare and send program communications, updates, and reminders
• Help deliver a seamless, welcoming, and engaging experience for program participants
• Process invoices through Bill.com
• Coordinate billing and invoicing with Prizmah's Finance team
• Monitor accounts receivable reports and follow up on outstanding balances as needed
• Coordinate catering, hotel information, room setups, and meeting logistics
• Prepare participant materials, schedules, name badges, and printed resources
• Update presentations and mentor materials
• Order supplies and organize materials before each gathering
• Support the logistical planning that helps each program run smoothly, primarily remotely, with the opportunity to provide in-person support at program gatherings based on availability
• Coordinate reimbursements and collect required documentation
• Maintain accurate program records and materials following each gathering
• Complete post-program administrative tasks and communications

Skills

• Is exceptionally organized and follows through on details
• Anticipates needs and takes initiative
• Manages multiple priorities with flexibility and composure
• Quickly learns and confidently uses new technology and digital tools to support program operations
• Represents Prizmah with professionalism, warmth, and responsiveness in all interactions
• Enjoys creating welcoming, thoughtful experiences for others
• Values collaboration, hospitality, and excellent service
• Is excited to contribute to the future of Jewish day school leadership
• October 18: 12:00 p.m. to 9:00 p.m
• October 19: 7:45 a.m. to 6:00 p.m
• October 20: 7:45 a.m. to 1:00 p.m
• July 5 through July 16 (approximately 7:30 a.m. to 5:00 p.m. daily)

Benefits

• Prizmah will cover approved travel expenses associated with these events.
• Early close on Fridays for Shabbat and on the Erev (eve) of other Jewish holidays.
• Closed for Jewish holidays.
• Flexible hours.
• A work environment that prioritizes building a strong work-place culture. You will be a part of a great team that cares deeply about the work we do and each other.

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