[Remote] Project Operations Analyst

Note: The job is a remote job and is open to candidates in USA. Baxter International Inc. is a healthcare company focused on developing products and therapies that improve outcomes for patients worldwide. The Project Operations Analyst supports project teams by managing operational, logistical, administrative, financial, and coordination activities throughout the project lifecycle. The role monitors progress, documentation, resources, budgets, risks, and quality standards while collaborating with cross-functional stakeholders.

Responsibilities

• Project Planning & Coordination: Quality reviews of Post-PO project documents and support the creation of project schedules, task assignments, and resource planning to keep efforts aligned with timelines and scope
• Documentation Management: Create, maintain, and organize essential project records such as meeting notes, status reports, change logs, and supporting documentation
• Communication & Collaboration: Facilitate information sharing between team members, leadership, and stakeholders ensuring clarity, alignment, and transparency throughout the project
• Resource Management: Assist with tracking the allocation and usage of personnel, tools, and materials to ensure the right resources are in place at the right time
• Meeting & Logistics Support: Coordinate project meetings, draft agendas, take meeting minutes, and follow up on action items to keep momentum and accountability
• Progress Monitoring & Reporting: Track project milestones and deliverables, proactively flag issues or delays, and generate timely updates to project stakeholders
• Budget and revenue Support: Monitor project revenue, budgets and expenses in partnership with the PM, helping to maintain cost visibility and support financial compliance
• Risk & Issue Support
• Identify and help document operational risks or gaps, working with the PM and teams to support mitigation planning and issue resolution
• Quality & Process Adherence: Ensure project documentation, communications, and deliverables meet established quality and process standards
• Operational Problem Solving: Proactively address administrative roadblocks and discrepancies, supporting a smooth and uninterrupted project flow

Skills

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field
• Demonstrated proficiency with MS Office (Word, Excel, PowerPoint)
• Proficiency in financial software and tools, including Excel, financial management systems, and reporting tools. Ability to run pivots and generate reports in Excel is required
• Ability to define problems, identify solutions and follow through to completion
• Very effective rapport and consensus building skills
• Acute attention to detail and effective analytical skills
• Adept listening and positive communication skills
• Positive facilitation capabilities in working across diverse groups of people
• Excellent analytical and problem-solving skills with high attention to detail
• Strong communication and interpersonal skills to effectively collaborate with cross-functional teams
• Ability to work well under pressure and meet tight deadlines
• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time

Benefits

• Medical and dental coverage starting on day one
• Basic life insurance
• Accident insurance
• Short-term disability insurance
• Long-term disability insurance
• Business travel accident insurance
• Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
• 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
• Flexible Spending Accounts
• Educational assistance programs
• Paid holidays
• Paid time off ranging from 20 to 35 days based on length of service
• Family and medical leaves of absence
• Paid parental leave
• Commuting benefits
• Employee Discount Program
• Employee Assistance Program (EAP)
• Childcare benefits
• Discretionary bonuses

Company Overview